Casual Administrative Assistant - Arm River, Bethune, Balgonie, Edenwold, Grand Coulee, Pense, Pilot Butte, Lumsden

At Prairie Valley School Division, we strive to inspire lifelong learners and engaged citizens. Our work is guided by our core values. We believe in the power of Compassion, caring for others with empathy, kindness, and genuine concern without judgment. We prioritize a sense of Belonging, embracing equity, diversity, and inclusion for all to succeed.

Our commitment to Integrity means we uphold honesty, ethical behaviour and being true to our word by taking ownership for all our actions. We believe in Collaboration, engaging in meaningful relationships built on mutual trust and open, transparent communication. Finally, we thrive on Curiosity, continuously inspiring excellence, growth and improvement fueled by innovation, creativity and courage.

We believe all employees have an important role in ensuring students have the best possible opportunities to achieve success in learning and life. If you are looking for a supportive and collaborative work environment where you can have a positive impact on student success and our school communities, we invite you to apply for the Casual Administrative Assistant position. While we are seeking casual educational assistants for all locations throughout the school division, applications for this posting are specific to the following schools:
Arm River Colony, Balgonie Elementary, Clive Draycott, Ecole White City, Edenwold, Emerald Ridge Elementary, Greenall High, Ecole Lumsden Elementary, Lumsden High, Pense, Pilot Butte, South Shore, Stewart Nicks. All schools are located within approximately 1 hour driving time from Regina.

Role Overview:
The Administrative Assistant is responsible for providing general administrative assistance and support to the Principal and Vice-Principal and organizing and maintaining an efficient school office that contributes to the smooth operation of the school for the benefit of administrators, staff, students and parents, while projecting a professional image as a first point of contact for the school.

What you will do:

• The Administrative Assistant provides support in communication by:
  • Supporting the Principal in the development and distribution of school newsletters, website updates, digital signage, student handbooks and other means of communication, consistent with Division standards, both internally and with parents/guardians and the broader community.
  • Maintaining internal communication systems to ensure all staff assigned to and associated with the school are aware of needed information via electronic, printed and other means.
  • Assisting students and parents/guardians by explaining school and school division operating procedures, policies and events.
  • Greeting and directing visitors, itinerant staff and contractors and responding to telephone, e-mail and in-person inquiries and requests, or directing them to appropriate staff members or students, in a timely, accurate and professional manner.
  • Maintaining an accurate and up to date school events calendar.
• The Administrative Assistant provides support in records management by:
  • Establishing, maintaining and monitoring accurate, organized and efficient electronic and manual filing systems, ensuring that final documents are filed in accordance with Division procedures, finding/retrieving printed and electronic documents efficiently, and performing an annual print and electronic records cull consistent with the Records Retention Guide and relevant Administrative Procedures.
  • Gathering, entering, collating and formatting data and information in an accurate and timely manner.
  • Registering new students, securing appropriate student records, maintaining confidential student records, and transferring records for students moving to other schools.
• The Administrative Assistant provides support in financial management by:
  • Preparing and coding invoices and purchasing card transactions and performing other financial/accounting functions for school-based budget allocations and school generated funds in an accurate and timely manner, consistent with Division standards.
  • Assisting the Principal in preparing and monitoring the school-based budget and school generated funds.
  • Preparing requisitions/purchase…