Budget Specialist

Salary: $72,271.00 - $88,883.00 Annually
Location: Districtwide, CA
Job Type: Permanent
Division: DO District Office
Job Number: 2026008
Closing: 2/6/2026 11:59 PM Pacific

Under general supervision, performs review and oversight of departmental general fund, categorical and grant funded programs and functions to ensure sound expenditure management and compliance; and performs related duties as assigned.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Monitors and may participate in developing budgets for general fund, categorical and grant-funded programs; verifies and may calculate payroll and benefit costs; reconciles Labor Distribution reports to the general ledger and makes adjustments to Labor Distribution reports as necessary; verifies the allowability of planned program expenditures under funding program requirements and ensures complete documentation to support expenditures; verifies that matching and in-kind funds are planned for and are being met.
• Meets periodically with deans, program coordinators and administrative staff to review grant and spending activities and timeliness of reports; provides information on District/college/program policies and procedures, explains their application and answers questions or provides additional information to ensure understanding; explores and works with program staff to develop work-arounds when planned purchases or expenditures are not eligible under a grant; works with program staff to reprogram surplus funds to enhance program activities;
  
  reviews, compiles and verifies required reports; ensures or compiles allowable backup for match requirements; reviews any issues and concerns with program managers to ensure timely resolution; fills out funding agency reporting templates and follows up on any additional information needed.
• Reviews and processes budget transfer requests, purchase requisitions, purchase orders, check requests, travel and conference requests, reimbursement requests and other expense-related forms; verifies expenditures are allowable under terms of the funding source and are in compliance with District policies and procedures; requests additional supporting information when necessary; serves as liaison with District Finance Office in resolving compliance questions regarding expenditures.
• Prepares expenditure projections; monitors encumbrances and expenditures and calculates budget usage and fund percentages; verifies monthly Labor Distribution Reports and takes action to correct any discrepancies; reconciles expenditures with the general ledger; ensures expenses are posted to the correct budget numbers; researches, prepares budget and expenditure adjustments and transfers to correct discrepancies and submits for manager approval.
• May represent an assigned education center on a college budget committee.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.

• Performs any of the duties typically performed by a Budget Technician, when directed.
• Monitors adjunct faculty hours to ensure conformance with bargaining unit and all other compliance requirements regarding load limits; may monitor work hours for other employees and student aides.
• Performs related duties as assigned.

KNOWLEDGE,

SKILLS AND ABILITIES

Knowledge Of

• General principles and practices of budget development and administration.
• General principles and practices of grant budget development and grants administration.
• District policies, procedures and practices governing budgeting, purchasing, accounts payable processing, cash handling and receipting and related financial transactions.
• Paraprofessional accounting methods and practices including audit practices and procedures.
• Use and operation of applicable modules of the District's enterprise accounting and finance systems.
• State and federal laws and regulations applicable to the application for and administration of a variety of grants and categorically-funded programs and functions, including 2 CFR 200 and the Education Department General Administrative Regulations (EDGAR).
• Customer service practices and etiquette.
• Principles and practices of sound business communication including English usage, spelling, grammar and punctuation.
• Modern office practices, procedures and equipment including appropriate software applications.

Skills And Abilities To

• Read, understand, interpret and apply state and federal requirements and guidelines for the administration of grant and categorically-funded programs, particularly with regard to the allowability of expenditures and other…