Budget Technician

Budget Technician

Salary: $66,818.00 – $82,179.00 annually

Location: Districtwide, CA

Job Type: Permanent

Division: DO District Office

Job Number: 2026005

Closing: 2/4/2026 11:59 PM Pacific

Under general supervision, this position performs a variety of responsible technical and administrative duties in the administration and monitoring of general fund, categorical and grant‑funded budgets for programs and services; monitors and verifies expenditures; prepares and processes a variety of accounting forms and other documents; summarizes data and prepares reports; and performs related duties as assigned.

• Assist or participate in developing and monitoring budgets for single- and multi-year categorical and grant‑funded programs; review Labor Distribution Reports to verify and calculate payroll and benefit costs; verify the allowability of planned program expenditures; ensure matching and in‑kind fund requirements are met; run general budget reports through spreadsheets and financial systems; calculate budgets based on fiscal cycles for District and funding sources;
  
  review any issues and concerns with program managers to ensure resolution.
• Create expenditure forecasts; maintain separate budget and expense tracking programs to monitor expenditures for multiple funding sources; monitor encumbrances and expenditures, compute grant budget usage and fund percentages; verify monthly Labor Distribution Reports and correct discrepancies; reconcile expenditures with the general ledger; ensure expenses are posted to correct budget numbers; research and prepare budget and expenditure adjustments and transfers, submit for manager approval.
• Prepare and process for approval purchase requisitions, purchase orders, and check requests, ensuring accuracy and compliance with funding source and District policies; verify delivery receipts and invoices and route for signature; compile required documentation; route invoices for payment; prepare and process expense‑related forms including travel, conference requests, reimbursement requests, mileage forms, and expense reports; reconcile credit card statements.
• Prepare or assist in preparing and submitting quarterly and annual financial reports for state and federal grants; review funding agency reporting requirements; work with staff and grant monitors to verify allowability of expenditures; format grant data for entry into required reporting databases or billing systems.
• Provide administrative support for grant‑funded programs; prepare and process new hire and payroll forms; research and obtain key data and statistics from varying sources for grant reports and other documents; transfer data from District systems into grant‑funding agency reporting systems; complete required forms and edit and format proposal and renewal documents; manipulate grant data to fit required formats; enter required grant data and statistics into funding agency systems.
• Maintain files and backup documentation such as time‑allocation worksheets in preparation for audit; assist in maintaining an asset inventory of equipment or items purchased using grant funds.
• Demonstrate sensitivity to historically minoritized groups and participate in professional development activities to increase cultural competency and enhance equity‑minded practices within the District.

• Monitor adjunct faculty hours for programs to ensure load requirements are not exceeded per bargaining unit provisions; monitor work hours for other employees as necessary.
• Prepare routine drafts of contracts and MOUs for vendors delivering program services.
• Perform general administrative and clerical support duties as required.
• Perform related duties as assigned.

• District policies, procedures, and practices governing budgeting, purchasing, accounts payable processing, cash handling, and receipting.
• Paraprofessional accounting methods and practices.
• Business math.
• Use and operation of applicable modules of the District’s enterprise accounting and finance systems.
• State and federal laws and regulations applicable…