Accounting Technician

Accounting Technician

Salary: $57,116.00 - $70,245.00 Annually
Location: Districtwide, CA
Job Type: Permanent
Division: DO District Office
Job Number: 2026001
Closing: 3/18/2026 11:59 PM Pacific

Under general supervision, performs a variety of highly responsible accounting operations duties in the preparation, processing and maintenance of accounting transactions and records; and performs related duties as assigned.

• Performs a variety of accounts payable duties associated with college co‑curricular and athletic activities, student clubs, scholarship recipients and other college‑specific accounts; reviews requisitions and purchase order requests, verifying proper account codes and required approvals; prepares purchase orders and sends to vendors following approval; reviews invoices and requests for payment to verify accuracy, completeness and adherence to District policies and terms of contracts;
  
  submits to manager for approval of payment; prints checks and mails or distributes to vendors, coaches and others; matches accounts payable invoices and enters into the system; verifies all statements and invoice balances.
• Assists students at the cashier window; accesses student accounts and answers a variety of questions about account balances, financial aid and work study checks received and payments made; researches balances with Admissions & Records and Financial Aid staff to answer student questions; takes payments for account balances, transcripts and other transactions in cash, by check or by credit cards; records transactions in student accounts;
  
  processes payments for Associated Student Body cards, parking permits and other items and posts transactions; issues receipts for all payments received; balances cash and credit card payments received; researches credit card transactions for refund issues or chargeback transactions; closes out and balances cash drawers at business office closing.
• Performs a variety of accounts receivable duties; prepares bills for agencies sponsoring students including the Veterans Administration, Workforce Investment Board, international students, police agencies, private companies and others based on sponsorship agreements; uploads student data from the District ERP system to generate sponsor invoices; deposits and posts payments received to student accounts; monitors all incoming payments made by the Department of Veterans Affairs on behalf of G.I. Bill recipients;
  
  reviews and coordinates with the VA and campus Veteran's Office adjustments and changes needed to correct invoicing and collection of tuition and fees; provides prompt reporting on funding of tuition and fees to the VA in the event of changes in student financial aid status; creates and initiates payments of debts owed in compliance with VA, Treasury and VA Debt Management requirements;
  
  ensures readiness for VA audits; vouchers any refunds back to sponsors.
• Performs cash management duties; reconciles daily cash payments and prepares bank deposits; performs monthly cash vault reconciliations subject to manager review; counts and verifies deposits of parking and library fees and athletics receipts.
• May provide day‑to‑day lead work guidance and direction to student aides performing cashiering duties; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; provides information, instruction and training on work procedures and technical, legal and regulatory requirements.
• Assists in the disbursement of financial aid; determines student accounts with outstanding balances and nets award amounts against those balances; runs reports in District ERP system of approved financial aid checks and provides to bank; voids and reissues stale dated checks incorrectly issued, lost or stolen; maintains logs of checks issued and direct deposits made; assists with monthly reconciliations; bills/rebills students for payments due based on dropped classes and no shows;
  
  runs aging reports to balance and reconcile accounts.
• Audits student accounts to determine any errors in awards, account…