Assistant Property Manager

Longfellow Real Estate Partners is a vertically integrated real estate company dedicated to investing in the rapidly growing and highly specialized life sciences sector. Our institutional capabilities and market expertise enable us to deliver superior risk-adjusted returns for our investors while building collaborative, long-term partnerships with our tenants. Longfellow is a highly entrepreneurial organization where we pride ourselves on a shared work ethic and a focus on accomplishing collective objectives.

Longfellow strives to develop deep and lasting relationships internally within our team and externally with our investors, clients, vendors, and community through a shared vision and our core values: ethical, respectful, passionate and genuine.

Since its start as a small company in 2009, Longfellow has grown into a 140+ person organization and is now one of the largest privately owned operators and developers in life science and innovation. The firm has a ~12M square foot global portfolio and development pipeline across several major life science markets in the US and UK (North Carolina; Maryland-Washington D.C.;

New York City; San Diego; San Francisco Bay Area; and Cambridge, UK), with additional offices in Chicago, Boston and London.

We are seeking to hire an experienced and highly talented individual to function as an Assistant Property Manager for Class A lab/office properties in Palo Alto and San Mateo, CA. You will be based in our Redwood City office and will visit the properties in Palo Alto and San Mateo as needed. This position will report directly to the Property Manager.

This is a dynamic role that will work closely with tenants, facilities management, service contractors, accounting, and asset management daily. The position provides exposure to a full spectrum of duties within a fast-growing real estate development and management firm. As such, the position demands a dedicated individual with excellent attention to detail, leadership skills, facility with numbers, good people skills and the ability to prioritize, multi-task, work independently and solve problems.

• Proactively communicate with tenants and cultivate strong tenant relationships;
• Actively respond to tenant requests and follow-up as issues are resolved;
• Manage specific assets in the portfolio independently;
• Assist with periodic inspections of the physical properties and tenant spaces to ensure adherence to safety standards, compliance with leases, and to ensure general upkeep of the property;
• Help maintain vendor service contracts and certificates of insurance for vendors and tenants;
• Assist in monthly financial reporting process including accruals;
• Code, and work closely with accounting team on vendor invoice input into accounting software;
• Read and abstract all new leases and amendments;
• Participate in internal property management meetings;

We are looking for a passionate team player with grit, high integrity and a honed attention to detail. In addition, we expect that your life outside of work is as important as your career and that you are driven to succeed in both.

• Personal commitment to providing best in class service and operations within the portfolio;
• Bachelor’s Degree and California Real Estate License preferred;
• Minimum of 3 years’ experience successfully managing commercial properties, life science industry experience is a plus;
• Basic knowledge of payables/receivables;
• Desire for professional industry growth such as achieving CPM designation and participation in industry associations;
• Strong knowledge of the physical aspect of commercial buildings, construction, and building systems;
• Working knowledge of commercial leases and service contract forms;
• Familiarity with industry standard accounting systems;
• Individual should possess excellent oral and written communication skills;
• Ability to handle multiple tasks with strong organizational skills;
• Detail oriented with independent work ethic;