Payroll-Personnel Coordinator III; and Promotional

Overview

The Human Services Agency of San Mateo County is seeking qualified individuals for the position of Payroll-Personnel Coordinator III
.

• Provide accurate and timely processing of payroll for all employees and all new hire processes.
• Serve as liaison to the Human Resources Department for personnel related matters.
• Attend quarterly payroll meetings.
• Assist in hiring, onboarding, and terminating of staff.
• Provide onboarding training and new employee welcome.
• Maintain confidentiality and the security of employee personal information.

• Strong computer skills and a working knowledge of Workday, Automated Time Keeping System (ATKS), or other payroll/human resources systems.
• Experience administering payroll and time-card functions in a local government setting.
• Ability to quickly learn and retain proficiency on complex processes and automated systems.
• Ability to perform data entry with speed, accuracy, and attention to detail.
• Experience with Word and Excel.
• Ability to perform accurate salary calculations.
• Ability to interpret and apply complex rules and policies pertaining to payroll, including labor contracts.
• Ability to handle multiple tasks and keep track of workflows under firm deadlines.
• Experience communicating effectively and providing prompt and courteous assistance to employees.
• Excellent customer service and interpersonal skills.
• Excellent organizational skills.
• Ability to promote and support a positive work environment.
• Strong understanding of the importance of timely and accurate payroll to the organization.

• Perform technical and specialized office support work relating to payroll and personnel at a departmental level, requiring independent judgment and the application of technical skills.
• Process time reporting forms, verify information and calculations, and monitor leave and compensatory time totals.
• Coordinate and execute employee onboarding and off-boarding in conjunction with supervisors and the Human Resources Department; process paperwork required for new employees; provide guidance on onboarding resources.
• Interpret, explain, and comply with negotiated contracts, laws, rules, and regulations; confer with Human Resources and/or the Controller's Office as needed.
• Perform personnel action processes including job changes, compensation changes, initiating hires, and processing retroactive pay; research and assemble information and perform calculations.
• Regularly generate and analyze audit reports related to time entry, job, and compensation changes; identify and correct errors and communicate with employees and supervisors as appropriate.
• Run reports as requested by management.
• Organize and maintain various files, including those related to personnel matters.
• Enter and retrieve data using computer systems; review reports for accuracy and make corrections as required.
• Assist employees, supervisors, and managers with payroll, timecard, and personnel-related inquiries; interpret and apply payroll, retirement, and benefit laws, contracts, policies, and procedures; resolve problems and recommend solutions.
• Respond to salary verification requests.
• Research record-keeping issues including sick leave, vacation, or non-contract balances and take appropriate action.
• Interpret, explain, and comply with negotiated contracts, laws, rules, and regulations.
• Perform related duties as assigned.

Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is:

• Two years of journey-level general or fiscal office support experience, which has included payroll or personnel assistance OR three years of general clerical or office assistant experience.

• Methods and practices related to payroll and personnel processes in a complex, public agency.
• County labor contracts, Civil Service Rules, and related policies and procedures.
• Standard processes for completing and processing varied payroll and personnel documents.
• Office administrative practices and procedures, including record keeping and the operation of standard office equipment.
• Basic business data processing and business arithmetic, including percentages and decimals.
• Correct English usage, including spelling, grammar, and punctuation.
• Record keeping principles and procedures.
• HRIS and timekeeping systems.

• Perform detailed technical and specialized payroll and personnel support work.
• Interpret complex written guidelines, rules, policies, and procedures and apply them to operational actions.
• Work independently and organize, prioritize, and coordinate multiple tasks.
• Establish and foster effective working relationships with colleagues and supervisors.
• Analyze data and perform arithmetic calculations with speed and accuracy.
• Use initiative and sound independent judgment within established guidelines.
• Communicate effectively through verbal and written means.
• Learn new technology, software, or systems related to payroll and…