Payroll Specialist

Overview

Galvanize Therapeutics is a biomedical platform company operating at the convergence of engineering, biology, and healthcare delivery, aiming to deliver life-changing solutions to patients and their doctors. We design and develop Pulsed Electric Field Systems to achieve meaningful and lasting therapeutic outcomes for patients.

• Process multi-state payroll accurately and on schedule, ensuring timely and correct payment of salaries, hourly wages, bonuses, and other compensation.
• Maintain employee payroll records, including new hires, terminations, compensation changes, benefits deductions, and garnishments.
• Support off-cycle payrolls and routine payroll adjustments as needed.
• Reconcile payroll registers and payroll-related reports; investigate and resolve discrepancies.
• Partner with Finance and Accounting to support payroll accruals, reconciliations, audits, and month-end close.
• Act as a trusted payroll advisor to employees, managers, and HR partners, addressing complex payroll, tax, and deduction inquiries.
• Serve as the system owner for Rippling, ensuring data integrity while developing payroll procedures, implementing process improvements, and supporting payroll-related system projects.

• Ensure compliance with federal, state, and local payroll laws and regulations.
• Manage state withholding registrations, updates, and ongoing compliance for new and existing states.
• Administer state unemployment insurance (SUI) registrations, filings, rate notices, and audits.
• Coordinate with payroll vendors and tax agency
• Own workers’ compensation programs across all applicable states, including registrations, policy administration, renewals, and audits.
• Ensure accurate employee classification, wage reporting, and compliance with state-specific workers’ compensation requirements.
• Prepare, review, and submit workers’ compensation reports and audit materials.
• Serve as the primary point of contact for workers’ compensation carriers, brokers, and internal stakeholders.

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field, or equivalent practical experience.
• 5+ years of progressive payroll experience, including ownership of multi-state payroll operations.
• Demonstrated experience managing workers’ compensation, state withholding, and unemployment registrations and compliance.
• Advanced knowledge of payroll laws, wage and hour regulations, and tax compliance.
• Exceptional attention to detail, sound judgment, and the ability to handle highly confidential information.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management abilities.
• Clear written and verbal communication skills.
• Ability to work independently while collaborating cross-functionally.

• Certified Payroll Professional (CPP) strongly preferred.
• Experience in a high-growth, multi-state, or remote-first organization.
• Deep familiarity with Rippling HRIS platform

This role pays between $110,000 and $120,000 per year
, and your actual base pay will depend on your location, skills, qualifications, and experience.

Galvanize Therapeutics is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.