Office Manger​/Executive Assistant

Job Title :
Office Manager / Executive Assistant

Location :
Redwood City, CA

Job Type :
Full-Time

We’re a stealth-mode startup reimagining how modern enterprises secure and manage their endpoints. Our mission is to build an AI-native platform that delivers autonomous control, deep observability, and resilient device operations. Backed by top-tier investors and led by repeat founders, we’re assembling a founding team to shape the future of enterprise workspace.

We are a fast-growing tech startup with a dynamic team, and we’re looking for a highly organized and versatile Office Manager/Executive Assistant to help us create a productive, supportive, and efficient work environment. This hybrid role combines office management and human resources responsibilities, and you'll be integral in fostering a positive company culture and ensuring smooth day-to-day operations.

• Oversee the daily operations of the office, including managing office supplies, equipment, and vendor relationships.
• Coordinate office maintenance, ensuring the workspace is clean, organized, and well-stocked.
• Manage the office calendar for meetings, events, and team activities.
• Handle office-related communication, including email, phone calls, and correspondence.

• Own complex scheduling, coordinate travel logistics, and manage time-sensitive engagements for founders and executives.
• Act as a trusted gatekeeper, handling correspondence, meeting notes, and stakeholder coordination.
• Assist with onboarding, vendor coordination, light HR/admin tasks, and prep for board/investor meetings.
• Handle sensitive information with professionalism and anticipate executive needs proactively.

• Serve as the primary point of contact for all HR-related inquiries, ensuring employees feel supported and informed.
• Oversee the onboarding process for new hires, including preparing documentation, immigration paperwork, conducting orientations, and ensuring a smooth integration into the team.
• Help foster a positive work environment by planning team-building activities, office events, and employee engagement programs.

• 3+ years of experience as an Office Manager, HR Manager, or similar role, ideally in a fast-paced tech or startup environment.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Comfortable managing multiple priorities and adapting to a fast-changing work environment.
• A proactive, self-starter who can work independently and as part of a team.
• Startup Mindset:
  Resourceful, emotionally intelligent, and comfortable with ambiguity in a high-velocity, high-trust environment.

• Shape the DNA of a product with massive market potential.
• Work alongside a small, elite team with deep domain expertise.
• Competitive equity, flexible work setup, and zero bureaucracy.
• Build something that matters—with speed, autonomy, and purpose.