Executive Assistant

Location: Redwood City, CA 94063 | In the office 3-4 days per week

Employees: 650 |
Industry: Supply chain, warehouse automation, AI, robotics, product development

• Managing schedules for 3-4 executives (CEO, CTO, CFO) by maintaining an organized and up-to-date calendar
• Coordinating executive communication, taking calls, responding to emails, and interfacing with clients and colleagues, ensuring professional and timely responses to all parties.
• Resolving meeting conflicts efficiently while prioritizing the needs of multiple stakeholders.
• Organizing and coordinating company events, meetings, and other special projects as required.
• Coordinating travel arrangements and providing relevant background information in advance.
• Managing expense reporting for executive team members
• Assisting with preparing and distributing presentations, documents, reports, and other materials as needed, ensuring a consistent, accurate, and professional product.

• 5+ years of experience as an Executive Assistant, supporting multiple C-level executives
• Strong time management and multi-tasking skills, excellent verbal and written communication
• Experience managing calendars, organizing domestic/international travel, coordinating events
• Creating detailed itineraries, meeting agenda, and documentation