Accounts Payable Clerk

Entry-level Accounts Payable Clerk

Join the team at The Portofino Hotel and Marina in Redondo Beach, CA as an hourly, entry-level Accounts Payable Clerk. Your role will include entering invoices, processing expense reports, researching and resolving issues and inquiries, issuing payments, and collaborating with vendors and other departments. Excellent written and verbal communication skills and proficiency with Microsoft Office are required.

Full-time, hourly

• File and distribute credit card cancellations, bulletins, and credit warnings.
• Process and follow-up on all returned checks accepted as cash payment.
• Ensure excellent service and clear correspondence with credit card and payment inquiries.
• Reconcile bank accounts with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.
• Reconcile credit card backup to General Cashier Summary and inform the Controller of any discrepancies; bill out credit cards (AMEX, DINERS, etc.) and reconcile monthly to the General Ledger.
• Set up new vendor accounts in accordance with established policy.
• Verify that purchasing procedures are followed—compare purchase order price to invoice price, quantity, and validity.
• Route invoices with purchase order attached to department heads and Executive Committee members for approval; ensure accurate account coding and timely processing of approved invoices.
• Ensure all appropriate signatures and backup are attached.
• Pay all hotel invoices in a timely manner, ensuring accuracy of amount paid, account coding, invoice extension, and discounts taken.
• Reconcile outstanding checks with AP aging report monthly.
• Handle all vendor inquiries and reconcile vendor statements.
• Maintain open invoices file, paid invoices file, and voided check file in an organized and up-to-date manner.
• Interface checks and submit a log of all manual checks to the Controller.
• Participate in monthly closing.
• Comply with attendance rules and be available to work on a regular basis.
• Perform any other job-related duties as assigned.

• Ability to prioritize and multi-task in a fast‑paced environment.
• Ability to handle confidential information discreetly and professionally.
• Attention to detail and accuracy is imperative.
• Exceptional oral and written communication skills.
• Excellent organizational and analytical skills.
• Ability to be an effective team member and display initiative.
• Proficient with MS Word, Excel, and Outlook.
• Multi‑entity accounting knowledge; performs well under pressure.

• 401(k)
• Dental insurance
• Employee discount
• Employee meals
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Tuition reimbursement

$21 per hour

Noble House Hotels & Resorts are proud to encourage and support an environment where everyone can be a successful team member (come as they are) and as their true authentic self. We are an equal opportunity workplace and employer that does not discriminate based on race, color, disability, gender/sex, sexual orientation, religion, national origin, age, veteran status, or any other protected status.

We are committed to building a team (rooted in family) and a workplace where we are all able to be successful based solely on our individual qualifications, experience, abilities and job performance.