Administrative & Department Operational Support - Group Assistant

Overview

• The team provides on-site administrative and space/logistics support to ensure smooth operations for engineers and staff.
• Key projects include contributing to return-to-office activities, on-site space/desk setup, equipment management, and morale/event support.

• The team provides on-site administrative and space/logistics support to ensure smooth operations for engineers and staff.
• Key projects include contributing to return-to-office activities, on-site space/desk setup, equipment management, and morale/event support.

Best vs. Average

• The ideal candidate will have prior experience and familiarity with the culture and internal tools, enabling faster ramp-up and autonomy. This is a strong plus but not an absolute requirement.
• Provide general administrative support primarily for a group.
• Coordinate meetings and events; manage department financial operations, personnel operations, and facility purchasing and operations.
• Complete special projects as assigned and coordinate travel arrangements.
• Enforce policies and procedures of the defined team(s).

• 1-3 years of administrative experience in a fast-paced environment.
• Effective communication and project management skills, a willingness to assist team members, and the ability to relate well with diverse individuals.
• Strong customer service skills, attention to detail, and organizational skills are a must.
• Working knowledge of email, scheduling, word processing, spreadsheets, and presentation software, with experience using the current version of office productivity tools preferred.
• May require the ability to lift up to 20 lbs.

• Support the team by providing on-site administrative and space/logistics assistance to ensure smooth operations for engineers and staff.
• Contribute to return-to-office activities, on-site space/desk setup, equipment management, and morale/event support.

• Minimum 1-2 years of experience with proficiency in office productivity tools (Outlook, Teams, Excel, PowerPoint, One Note, Word).
• Minimum 1-2 years of experience in Administrative & Department Operational Support, including department financial operations, personnel operations, facility purchasing/operations, and special projects.
• Minimum 1-2 years of experience in Meeting & Event Coordination (explicitly no travel responsibilities).