Executive Administrative Assistant

Job Summary

Job Title: Executive Administrative Assistant 1
Work Location: Fully Remote (Must work Pacific Time hours)
Duration: Months
Schedule: Monday–Friday, 40 hours/week
Pay Rate Range: $20 to $26/hr

• Candidates without project management or business administration support experience will not be considered.

• Prior experience supporting executives or leadership teams
• Familiarity with Microsoft culture and internal tools
• Strong collaboration and stakeholder management skills

• Advanced Calendar & Scheduling Mastery
• Complex executive calendar management
• Cross-time-zone scheduling
• Managing holds, pivots, cadence planning, and high‑stakes meetings
• Microsoft 365 Expertise
• Outlook (advanced calendaring, rules, delegation)
• Teams (meetings, channels, file sharing)
• One Note (executive dashboards, tracking systems)
• SharePoint (document libraries, permissions, team sites)
• Travel, Expenses & Procurement Systems
• Travel booking tools
• Expense submission and approval workflows
• Compliance with policies and documentation standards
• Event & Logistics Management
• End‑to‑end planning for leadership meetings, off‑sites, summits, and org‑wide events
• Vendor coordination, room booking, catering, and materials preparation

• Perform general office duties (ordering supplies, record management, basic bookkeeping)
• Prepare invoices, reports, memos, letters, and financial documents
• File and retrieve corporate records and reports
• Open, sort, and distribute correspondence (emails, mail, faxes)
• Draft and route responses to inquiries
• Maintain confidentiality and organization of sensitive information

• Strong verbal and written communication
• Excellent multitasking and time management
• High level of professionalism and discretion
• Ability to work independently and collaboratively

• Associate or Bachelor’s Degree preferred
• 2–5 years of relevant administrative or executive support experience

If this is a role that interests you and you’d like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

Manpower Group® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast‑changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills.

Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity – as a best place to work for Women, Inclusion, Equality and Disability and in 2022 Manpower Group was named one of the World's Most Ethical Companies for the 13th year – all confirming our position as the brand of choice for in-demand talent.