Business Administrator

Calendar Management and Meeting Logistics Provides complex calendar management and time planning support for manager. Manages community space/conference room calendars. Aligns calendar based on knowledge of manager’s preference and operating styles. Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio‑video [AV] and technical issues). Learns to manage ambiguous situations and develop deep understanding of managers priorities and business critical areas.

Develops understanding of rhythm of business (ROB), key stakeholders, and interdependencies within the business and recognizes patterns. Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory based on stock requirements and business needs. Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting. Performs vendor and supplier management (e.g., ensuring set up for financial processing, opening purchase orders [POs]).

Contribute to budget management in partnership with peers (e.g., Finance, Business Managers). Contributes to team experience activities. Collaborates with Global Talent Acquisition (GTA) to support internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process, under guidance of senior colleagues as needed. Coordinates logistics and provides onboarding support for new employees, vendors, and interns, under the direction of senior team members.

Maintains and manages headcount activities, including staff movement/transfers, reporting, offboarding, and transactions within relevant headcount management tools. Supports or owns planning, coordination, and support for events, project deliverables and tasks, fully owning project outcomes end-to-end. 2+ years Administrative, Business Support, and/or customer service experience. 3+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.

Associate’s/Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).