Executive Support Specialist

Overview

Are you an experienced Executive Support Specialist with a desire to excel? Our client is seeking an experienced Executive Support Specialist to work at their company in Overland Park, KS.

Compensation

TALENT Software Services provided pay range:
This range is provided by TALENT Software Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range: $40.00/hr - $44.75/hr

• Work under the general direction of the President and Chief of Staff in Fuels & Natural Resources to provide administrative support services and perform a broad range of administrative functions based upon understanding of company policy, manager''s views, and philosophy.
• Deal with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity.
• Work on non-routine duties and tasks, requiring substantial and regular independent judgment.
• Possess thorough knowledge of workgroup''s policies and procedures, as well as an in-depth understanding of company policies and processes.
• Frequently interact with upper management within and outside their workgroup.
• Exchange information with key external contacts, such as board members, financial stakeholders, and outside consultants.
• Organizes the flow of administrative work through the supervisor''s office.
• Organizes and prioritizes activities for manager(s), including controlling access to the manager''s calendar.
• Maintains the manager''s or work group''s calendar.
• Acts as the manager''s delegate in assigned areas.
• Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of the manager.
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents.
• Researches, analyzes, and summarizes information.
• Serves as a resource to others in the resolution of problems and issues.
• Refers the most complex issues to management.
• Contributes to the development of other department or company initiatives.
• Generates simple to complex documents, such as letters, memos, spreadsheets, and presentations.
• May coordinate completion of timesheets.
• Reviews and approves timesheets.
• May code, route, and track invoices.
• May review expense reports for compliance.
• May verify the accuracy of invoices prior to approval.
• Performs other general clerical duties as needed.
• Acts in the capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

• Advanced spreadsheet and word processing skills needed.
• All applicants must be able to complete pre-employment onboarding requirements (if selected), which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

• 10 years of relevant experience preferred.
• High School Diploma or equivalent preferred.

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Part-time
• Job function:
  Accounting/Auditing and Administrative
• Industries:
  Services for Renewable Energy