Accountant, Accounting Assistant, Bookkeeper​/ Accounting Clerk

University of Redlands
Redlands, CA 92374, USA

POSITION CODE: 7806

DEPARTMENT/ADMINISTRATION: Office of Business & Finance

APPOINTMENT: Staff, Non-Exempt, Ten (12) Months, Full-time (40 hours)

SALARY RANGE: $23.00 - $25.59 per hour

INTRODUCTORY PERIOD: Six (6) Months

AVAILABLE: Immediately

POSTING DATE: January 13, 2026

Final date to receive applications: Open Until Filled, Apply Immediately.

The Accountant provides oversight and management of the workflow in the areas of Accounting, Cashiering and Accounts Payable. Monitors and analyzes all bank accounts for accuracy and applies knowledge of the University general ledger system to ensure proper application of general ledger account codes and University policies and procedures. The Accountant also troubleshoots cash and accounting issues requiring research and/or analysis and determines an appropriate resolution of all such issues, and is responsible for periodic account and online payment system reconciliations.

Reporting to the Accounting Manager, this position ensures duties and responsibilities are carried out with an awareness of the impact to the general ledger (GL) and in accordance with university policies and procedures.

• Queries multiple online payment portals to retrieve cash receipt activity, communicating with appropriate department and assisting in determining appropriate GL account as needed.
• Periodically processes check stop-payment requests on lost and stale dated checks.
• Prepares account reconciliations, including but not limited to multiple cash accounts, online payment activity clearing accounts, transfer accounts, direct loan accounts, and student aid accounts, for review by the Accounting Manager.
• Manages reconciliation and analysis of all online payment systems, researching discrepancies and resolving issues.
• Exercises judgement and applies knowledge of University general ledger and policies and procedures to review and prepare approved adjusting journal entries for data entry into the University’s general ledger.
• Receives corrections, review, and prepares for data entry, approved adjusting journal entries from various University departments.
• Receives approved budget adjustments from Budget team, prepares for data entry into University’s general ledger.
• Receives and validates recurring and periodic adjusting and chargeback journal entries from University departments.
• Manually enters and posts approved adjusting journal entries, budget adjustments and chargeback journal entries into University’s general ledger.
• Determines sufficiency of approvals and backup relative to journal entry/correction/budget entry documentation according to University policies and procedures.
• Audits and reviews activity and deposits from Colleague Advancement system and prepares for posting to University’s general ledger.
• Receives notifications of receipt of stock gifts into University brokerage accounts and communicates information to University Advancement office.
• Calculates gains/losses on sales of stock gifts and creates appropriate adjusting journal entry for University general ledger.
• Provides back-up and support for Accounting Manager, Accounts Payable Coordinator, Accounting Assistant and Cashier, as needed.
• Cross-trains and understands desk procedures and departmental policies for the Cashier, Accounts Payable Coordinator, and Accounting Assistant positions. Performs other related duties and special projects as assigned.

Required

• Associate degree in accounting, business administration, finance, or a closely related field.
• Three years progressively responsible professional experience in accounting, accounts payable, bookkeeping, banking/cashiering or related experience including experience using Microsoft Office.
• Must possess knowledge of generally accepted accounting principles.

Preferred

• Bachelor's degree with a major in accounting, business administration, finance, or a closely related field.
• Proficiency with spreadsheets, technical support, expense management, and word processing software applications preferred.

• Knowledge of…