Invoicing Administrator

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Rapiscan Systems is a global leader in the manufacture and supply of security inspection and scanning solutions. Customers include aviation, ports, borders, law enforcement, and infrastructure security. We are committed to helping customers address the complex challenges of security with our industry‑leading technology and expert teams.

This role has been created to manage the customer invoicing process, which has grown by many multiples and complexity due to the success of the business. The successful candidate will ensure that the invoicing process is done in a complete, timely and accurate manner, communicating and working effectively with finance and other departments in an integrated manner, driving process improvements and supporting the strategic financial goals.

The role is hybrid: split between working in the office and from home.

• Review customer invoice requests to ensure taxes, specific contract requirements, internal financial policies, etc. are dealt with correctly, including multiple countries’ requirements with differing arrangements.
• Collaborate with cross‑functional teams to resolve customer billing issues and improve service delivery.
• Raise customer invoices, credit notes, pro‑forma, and/or intercompany debit notes.
• Support month‑end close activities, including journal entries and reporting via the Projects module.
• Participate in multiple annual audits (US, UK, and internal) by providing the relevant data to the required standards (SOX) in a timely manner.
• Handle ad‑hoc requests as required.
• Manage accurate and large volumes of detailed items, showing high numeracy and logical skills.
• Show self‑motivation, eagerness to learn, and propose efficiency improvements.
• Work independently and as part of a team, maintaining initiative and confidence in a frequently changing environment.
• Coordinate activities across multiple departments, companies, countries and time zones to resolve issues effectively.
• Manage pressure of multiple changing priorities.
• Present information clearly and concisely to audiences of varying sizes.

• Experience working in a manufacturing environment – essential.
• Skilled in Microsoft Excel and Word and able to perform analyses – essential.
• Familiarity with ERP systems – Dynamics 365 an advantage.
• Knowledge of European VAT rules and regulations – an advantage.