Temporary Accounts Payable Clerk

Job Title:

Temporary Accounts Payable Assistant

Location:

Redditch B98
Contract Type:
Temporary - 2 Months

Reports to:

Financial Controller

About the Role

We are looking for a Temporary Accounts Payable Assistant to support our clients finance team with the day-to-day running of the purchase ledger function. You will play a key role in ensuring supplier invoices, employee expenses and payments are processed accurately and on time, and that any issues are resolved quickly and efficiently.

This role typically takes around 2 months to reach full effectiveness, so we're looking for someone who can hit the ground running in a fast-paced environment.

Key Responsibilities

Maintain and update the manual purchase order spreadsheet, ensuring all purchase orders, invoices and credit notes are accurately recorded
Chase missing purchase orders and invoices with the business as required
Process supplier invoices and credit notes, including:
Manual nominal coding
Matching to manual purchase orders
System purchase order matching
Ensure invoices are authorised in a timely manner by relevant department heads
Check, code and process employee expenses, ensuring:
Correct authorisation is in place
Compliance with the Company's schedule of authority
All receipts are provided
Collate and process Company credit card statements, ensuring all receipts are received and correctly recorded
Ensure VAT is correctly accounted for on employee expenses and credit card transactions
Prepare and process the weekly payment run, ensuring supplier payments are made in line with agreed terms
Process direct debit invoices and review bank statements to ensure all payments are posted promptly
Reconcile supplier statements regularly, requesting missing documentation and resolving discrepancies
Monitor and manage the accounts payable email inbox daily, responding promptly to queries
Assist with the month-end accounts payable close
Ensure compliance with internal control procedures
Support ad-hoc finance tasks, including cover for Accounts Receivable when required

Key Accountabilities & Measures of Success

Invoices and employee expenses processed accurately and on time
Manual purchase order spreadsheet updated daily
Weekly payment runs completed and all manual payments recorded on Oracle by week end
Compliance with Health & Safety responsibilities associated with the role

Skills, Experience & Qualifications

Essential:

Minimum 2 years' experience
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