Clinical Administrative Assistant - LA PA Program

Overview

The administrative assistant for the Physician Assistant Program works closely with the Program Director, Associate Program Director, Academic Coordinator, Clinical Coordinator, Culminating Coordinator and Remediation Team to help orchestrate all phases of the Program.

• Scheduling
  • Works closely with the Coordinators in scheduling instructors
  • Communicating with instructors on date and time availability each semester
  • Creating a monthly calendar for the students
  • Coordination/scheduling of various PA Program Committee meetings
  • Assists with general correspondence, surveys, funding applications, scheduling appointments, self-study reports
  • Prepares material for distribution to students; such as examinations if necessary, room availability
• Records Maintenance
  • Student Files – academic/clinical, correspondence
  • Organize and maintain all course lecture material and assessments in BOX
  • Syllabi
  • Maintenance and Creation of Test files – Examsoft, PAEA, End of Rotation Exams, Etc.
  • Health Forms
  • Evaluations
• Bio/Sketch
  - Health Forms
  • Collects updated health forms/Immunizations
  • Ensures forms are reviewed and in
  • Maintains files
• Typing and Filing
  • Correspondence
  • Meeting Minutes
  • Examinations
  • Evaluations Forms
  • Lecture Outlines
• Emails and Calls
  • Responds to inquiries
  • Records and delivers messages
• Proctoring of Exams and Room Requests
• Exxat System
• Canvas
• Travel
  • Travel To Other Campuses For Retreats When Required
• Specific Additional Individual Responsibilities :
  See attached

• Education, Preparation, and Training
  • 2 or more years’ experience with administrative work, preferably in education;
    Associates or Bachelor’s Degree recommended

• Requires ability to manage multiple and varied tasks with frequent high levels of urgency or sensitivity
• Must be able to work collaboratively and effectively with colleagues in a team environment.
• Good interpersonal skills are required, both written and oral

• Sitting for long periods of time
• Extensive use of computers
• Ability to lift 5 lbs.

Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook

Travel to other campuses for retreats when required

Maximum Salary USD 54,992.08/Yr.

Minimum Salary USD 44,007.66/Yr.