Senior Legal Process Clerk

Overview

Shasta County offers all the amenities of the big city while retaining a comfortable small‑town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and high quality of life, Shasta County is a great place to live, work, and raise a family.

The Probation Department conducts pre‑sentence investigations, prepares pre‑sentence reports, and makes placement recommendations for juveniles and adults accused of felonies. Following sentencing, it monitors all individuals on probation. The major divisions are adult and juvenile intake, and adult and juvenile supervision.

The Shasta County Juvenile Rehabilitation Facility (JRF) is a 24‑hour secure detention facility administered by the Probation Department. JRF is responsible for the care, custody, and control of youth and transitional‑aged youth up to 25 years of age. Our mission is to serve as role models and to collaborate with community partners to deliver research‑driven programs that meet individual needs.

Under minimum supervision, the officer will accept, process, and type legal documents; perform a variety of complex and specialized clerical duties associated with law enforcement; act as a lead worker, train, and assist in supervising new personnel; and perform related work.

This classification is distinguished from Legal Process Clerk II by having specialized clerical and lead duties. An incumbent provides leadership and direction to support staff working swing or graveyard shifts and assists with supervision while the direct supervisor works the day shift.

Duties may include, but are not limited to, the following:

Performs routine and advanced clerical tasks involving typing, filing, record keeping, and related duties in an automated legal office environment; responds to requests by the general public and staff for information; researches, extracts, transfers, and summarizes information from arrest records and crime reports, and various other records; checks reports, records, and files for accuracy, completeness and compliance with mandates of the law and established standards;

checks and tabulates data; monitors fingerprint quality, accuracy of charges and performs quality control; receives money in payment of copies, fingerprinting services, licenses, permits and mandated services; writes receipts and keeps records of collections; follows up on letters and materials sent to other divisions for review or completion; maintains a variety of personnel files and information for the unit; operates a variety of office equipment, including microfilm–microfiche, copiers/printers, electronic typewriters, computer terminals, and other automated devices;

maintains repair logs on all equipment, as well as being the contact person for maintenance and repairs on all office equipment; operates a multiple‑level console telephone; answers for all divisions during off hours; responsible for approving schedule changes and time cards; assigns and reviews the work of support staff; participates in evaluations of clerical staff; actively trains and monitors work performance of new employees in training;

acts as liaison between the supervisor working a different shift and unit staff; and performs a broad spectrum of related and responsible duties. Depending on assignment, may have responsibility for updating manuals (LETS, etc.), statistics, training, and quality control of data entry; and making decisions in procedural matters, lawful right‑to‑know and need‑to‑know situations involving release of records information.

Applicants must demonstrate possession and application of the following:

Knowledge of complex law enforcement clerical methods and procedures; applicable laws and regulations (mandates of the state and federal Public Records Acts, security policies, confidentiality, and civil rights laws); processes involved in production of records for criminal and civil Subpoena Duces Tecum; department policy and procedures; general functions of Shasta County government; basic principles of…