Accounts Payable Specialist

Description

The Accounts Payable Specialist is responsible for managing the accounts payable process efficiently and accurately, ensuring timely payments to vendors and maintaining vendor relationships. This position requires strong attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Process Credit Card Payments in P2P:

• Review, process credit card transactions from summary report through the Yardi P2P system, ensuring accuracy and timeliness.
• Verify transaction details, ensure accurate receipts are submitted by cardholder, review nature of expense to ensure correct GL code has been selected by Card Holder.

Enter Online Payments and Wire Transfers in Voyager:

• Input online payments and wire transfers accurately into the Yardi Voyager system.
• Confirm proper coding and documentation for all transactions.

Review Invoice for GL Coding, Assign Workflow, Process Invoices in Yardi P2P for Approval:

• Review incoming invoices to ensure accuracy and completeness. Assign appropriate general ledger (GL) coding to invoices.
• Manage the workflow process within the Yardi P2P system to route invoices for approval

Post Fully Approved Invoices:

• Post-approved invoices into the accounting system accurately and in a timely manner.
• Ensure invoices are properly recorded and reflected in the accounts payable ledger.

Check Printing:

• Coordinate and process check printing for vendor payments as needed.
• Ensure checks are issued accurately and in accordance with company policies.

Setup New Vendors, Include Obtain W9 and Insurance Certificates:

• Set up new vendor accounts in the system accurately.
• Obtain necessary documentation such as W9 forms and insurance certificates from vendors.
• Maintain vendor records and documentation in compliance with company policies.

Print and Provide Open Payables Report to Controller:

• Generate open payables reports and provide them to the Controller for review and analysis.
• Assist in reconciling accounts payable balances as needed.

Prepare 1099 Forms:

• Compile information and prepare 1099 forms for vendors as required by tax regulations.
• Ensure accuracy and compliance with IRS guidelines in the preparation of 1099 forms.

• Bachelor's or Associate degree in Accounting, Finance, or related field preferred.
• Proven experience (5 years) in accounts payable or similar role.
• Strong understanding of accounting principles and practices.
• Proficiency in accounting software (e.g., Yardi Voyager) and Microsoft Excel.
• Excellent attention to detail and accuracy. Effective communication skills, both verbal and written.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Familiarity with 1099 reporting requirements preferred.