Payroll Coordinator

About XPS Group

XPS Group is a prominent and growing UK consultancy and administration firm within the pensions and insurance sectors. As a FTSE 250 company with over 2000 employees, we leverage expertise alongside advanced technology to serve over 1,400 pension schemes and their sponsors. Our goal is to foster a workplace where diverse talents thrive.

Location: Reading

Employment Type: Permanent, Full Time

Grade: Senior Associate

Hybrid

REQ
003479

The HR Team has expanded in support of the growth of the business, and alongside business as usual, the team is also re- defining processes, procedures and embarking on continuous improvement projects required to provide a professional and consistent service across XPS Group.

Learn more here:

• Oversee data input for all HR/payroll activity in line with the payroll timetable. The data will include changes to resourcing e.g. new starters, internal moves, leavers, planned and unplanned absences (e.g. sickness, maternity) and other ancillary request e.g. benefit payments/deductions etc and ensuring all payroll data is checked, validated, and signed off during the payroll window prior to finalising the payroll each month.
• Process accurate records for pension contributions, flexible benefits for timely payment to the relevant organisations in a timely manner.
• Ensure all pension processes - auto enrolment and pension fund transfers are adhered to for employees enrolled in the pension scheme and to relevant pension schemes monthly by the deadlines set by the pension providers.
• Act as the first point of contact for all Payroll queries received via the HR Service portal, responding to or escalating queries as appropriate.
• Process payroll reports, business reports and any ad hoc reports as required to inform business decisions.
• Actively contribute to the constant reviewing of current practices and processes to ensure continuous improvement and provide ad hoc administrative support to the wider HR team to support ongoing HR initiatives and projects.
• Support the payroll manager with the resolution of all payroll related queries with company’s’ outsourced payroll provider within agreed SLA.
• Responsible for the completion of external survey requirement (e.g. ONS) in accordance with GDPR principles.
• Provide support to and cover for the Payroll Manager by ensuring the monthly payroll process is delivered and staff payments are made in line with SLAs.
• Due to the changing nature of the business, the job holder may from time to time be required to undertake other activities of a similar nature that fall within their capabilities.

• Previous proven experience of with a medium sized payroll.
• IT literate, with proficiency in MS Office (Outlook, Word, Excel - particularly in vlookups), and confidence working with different HR and payroll systems.
• Highly organised and planning skills - able to work on their own initiative.
• Able to work effectively under pressure to tight deadlines
• Ability to follow processes and procedures
• Able to maintain confidentiality and integrity at all times
• Have a flexible, adaptable approach and willingness to learn new skills

• Minimum Grade 4/C GCSE (or equivalent) in English and Maths.

• Possess strong communication skills both written and verbal.
• Member of a professional payroll body e.g. CIPP qualification or equivalent.
• Possess an enthusiasm to develop, improve and enhance the service provided.
• Experience of working with an outsourced payroll provider

Enjoy a competitive salary, annual discretionary bonus, and 25 days’ holiday with buy/sell flexibility. Benefits include pension matching, healthcare plans, life assurance, and retailer discounts. We support our team with a flexible benefits scheme, employee assistance, and digital GP service. Participating in volunteering events is encouraged with paid volunteer days available. Referral bonuses are offered for introducing suitable candidates to XPS.

Interested candidates should submit applications via Apply Now option or contact  for more information. Join XPS Group and contribute to a dynamic and inclusive workplace.

XPS Group is committed to diversity and equal opportunities. We welcome applications from all candidates, irrespective of sex, race, disability, sexual orientation, religion, or belief. As a Disability Confident employer, we ensure accessible and supportive work settings for all employees.

Any employment offer made will be conditional upon you satisfying DBS Disclosure checks, Employment or educational references, Satisfactory credit checks and eligibility to work in the UK before an offer can be made. XPS Group is not able to provide sponsorship to employees.

To find out more please visit: