Accounts Payable Assistant

Job Overview

We have an opportunity to join our finance department, working in the Accounts Payable team. The successful applicant will process invoices in a timely and accurate manner to meet the Trust's legal obligations to its suppliers.

• Timely and accurate inputting, registering and matching of invoices for payment on the Purchase Ledger systems, ensuring only appropriately authorised invoices are passed for payment.
• Identifying and coding recoverable VAT to enable its recovery.
• Ensuring payments are made within supplier terms.
• Maintaining the integrity of data in reference files within the Purchase Ledger systems following departmental procedures.
• Producing payments for all authorised invoices in accordance with Public Sector Payment Policy requirements.
• Reporting internally and externally to meet customer and Trust requirements.
• Post opening and sorting.
• Dealing with supplier remittances.
• Checking statements and requesting copies of invoices where required.
• Resolving problems regarding orders and invoice queries.
• Demonstrating work activities to new or less experienced staff.
• Other duties as requested by the Manager – Receivables/Payables and the Deputy Team Leader – Accounts Payable.

Education / Qualifications

• 5 GCSE’s (Grade A‑C) or equivalent including Maths and English.
• NVQ level 4 or equivalent.

Experience

• Knowledge/experience of finance computer systems including coding structures, VAT and payment procedures.

Professional Skills

• Computer literate.
• Excellent keyboard skills.

Desirable Criteria

• JAC software knowledge.
• Excel experience.

Interpersonal Skills

• Excellent communication skills, both oral and written.
• Excellent personal organisation skills.

• Flexible working opportunities and a strong emphasis on work‑life balance.
• Annual leave – 27 days for new starters, plus bank holidays; increasing to 29 days after 5 years and 33 days after 10 years NHS service; pro‑rated for part‑time staff.
• NHS pension scheme.
• Employee Assistance Programme.
• Money Advice Service.
• Generous maternity, paternity and adoption leave for eligible staff.
• On‑site nursery (based at RBH).
• Full educational library services.
• Cycle to work scheme, lockable storage for cycles.
• Bus to work scheme.
• Excellent rail and bus links.
• Huge range of health‑service discounts at hundreds of big brands.

After applying via NHS Jobs, your application will be imported into our preferred third‑party recruitment system (TRAC). Subsequent information will be generated from apps.trac.jobs; you will not be able to track progress or receive messages through the NHS Jobs website.

By applying for this post you agree that Royal Berkshire NHS Foundation Trust will transfer the information in your application to its preferred applicant management system. Appointment will also be transferred to the national NHS Electronic Staff Records system.

Appointment is conditional on satisfactory completion of core NHS Employment Checks. Disclosure will be checked and offers may be withdrawn if false or misleading information is provided. All new appointments, except executive positions, are subject to a 6‑month probationary period.

The Trust may close any vacancy prior to the advertised closing date due to high response volumes.

Royal Berkshire NHS Foundation Trust is committed to a smoke‑free environment and to safeguarding children, young people and vulnerable adults. All staff and volunteers share these commitments.

• Accounts Payable Assistant (PDF, 208.7 KB)
• Staff Benefits (PDF, 139.1 KB)
• Probation Policy & Procedure (PDF, 559.4 KB)
• Leadership Behaviours Framework (PDF, 1.0 MB)