Event & Activation Assistant

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Join the JLL team and provide essential support as an Event & Activation Assistant on the Hammerson account, a key client for JLL. In this role, you will support the coordination of events and activation experiences across Hammerson's destinations, working closely with the Hammerson Marketing & Placemaking and Brand Partnerships Teams, the JLL Property & Asset Management team, and the Destination teams.

Working under the guidance of the Event & Activation Manager, you will assist across a diverse portfolio of experiences that span the cultural landscape whilst consistently delivering exceptional creative execution. Your remit will encompass everything from live music festivals and sporting events to light shows, art installations, and retail brand activations. This offers the opportunity to develop expertise across multiple event categories, from intimate VIP gatherings to mass-attendance public experiences.

As the Event & Activation Assistant, you will assist in implementing event plans, reviewing documentation, and supporting stakeholder relationships to ensure the successful execution of events, from initial concept development through to completion.

• Assist in maintaining relationships Hammerson’s Marketing & Placemaking and Brand Partnerships Teams, Destination management teams, and relevant key stakeholders
• Provide administrative support for stakeholder communications and meetings

• Support the Event & Activation Manager in developing event timelines and schedules
• Gather and organise documentation for insurance and risk management purposes
• Assist with compiling information on legislative and licensing requirements
• Collect technical specifications for events and maintain production records
• Create and maintain briefing materials for Destination teams and Event Organisers
• Schedule and prepare for pre-event planning meetings

• Assist in the collection and organisation of event safety documentation
• Support compliance processes related to the Working Practices Manual

• Upload and organise event management documentation to JLL's risk management platform
• Track security requirements and supporting documentation

• Liaise with suppliers to collect necessary H&S, security, install / de rig documentation
• Communicate contractor management protocols and access requirements
• Provide on-site assistance during building, event, and break down stages

• Attend internal stakeholder meetings and take detailed notes
• Maintain records of all events, communications and documentation
• Report directly to the Event & Activation Manager

• Collect feedback from events for analysis and key learnings
• Help document incidents and compile reports
• Assist in analysing event performance metrics

Relevant experience in event coordination or production assistance. The ideal candidate should have good communication skills, basic understanding of event safety requirements, confident managing multiple stakeholders and strong organisation skills.

Experience in supporting event management plans, maintaining documentation, and basic knowledge of Health, Safety and Security practices is important. The candidate should be comfortable building relationships with various stakeholders and have a willingness to learn about relevant legislation including the Health and Safety at Work Act and The Terrorism (Protection of Premises) Act - (Martyn's Law).

• Detail-oriented…