Mail Clerk

Open Until Filled

The Wyoming Department of Corrections at the Wyoming State Penitentiary is seeking a detail-oriented and dependable Mailroom Clerk to support daily mailroom operations within a correctional facility. This role plays a vital part in maintaining the safety and security of the institution by sorting, screening, and processing inmate mail, identifying potential contraband, and ensuring all correspondence is handled accurately and efficiently.

The position also manages mail tracking, operates specialized equipment, and provides administrative support while helping maintain an organized, secure, and well‑run facility.

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement – Pension and 457B plans that help you build a secure future
• Flexible schedules and work‑life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

for detailed information, or you can watch this short video to learn about our benefit package.

Human Resource Contact:
Deborah.

Hale or 307‑777‑6136

• Process, open, and scan incoming and outgoing inmate mail to decrease the introduction of contraband by promoting the safety and security of staff, inmates, and the public, and promoting the correctional facility's good order.
• Accurately receive money.
• Handle contraband identification and processing.
• Operates mailroom machinery and/or data center printers.
• Train other employees on areas of expertise, as needed.
• Process and track outgoing inmate packages.
• Primarily responsible for retrieving and delivering all mail to and from the Post Office, including institutional mail.
• Inform inmates and staff of changes within the Postal Service, such as postage rates, addressing international mail, etc.; operation and maintenance of the postage meter.
• Record all incoming and outgoing legal mail and process regular mail, as well as incoming inmate legal mail.
• Coordinates mail activity with other areas by carefully scheduling delivery times and places, keeping to a strict schedule that will not interfere with those activities necessary to maintain the good order and security of a correctional institution.
• Operates mailroom machinery and/or data center printers.
• Handles contamination, biohazards, etc., and signs for these when dealing with health labs, etc.
• Responsible for scanning for contraband and other items that are not allowed in facilities; processing inmate mail and staff; and retrieving and delivering all correspondence to and from the Post Office. And being in daily contact with felons.
• Ensures that relevant information related to inmate management is identified, flagged, shared with appropriate staff, and properly processed.
• Gain information from PSI and social history; input into a database from the inmate's immediate family members.
• Acts as the subject matter expert in a specific mailroom function, including mail‑related computer and database programs.
• May act as the Mail Services Supervisor in their absence.
• Responsible for ensuring a safe and enjoyable workplace, including participation in initiatives designed to promote a positive work environment.

Preference may be given to applicants who have mailroom experience or who have worked in a correctional setting.

• Knowledge of the use of computers.
• Knowledge of the Inmate Funds program for the receipt of incoming money.
• Knowledge of court decisions, institutional, and Department of Justice policy.
• Knowledge of inmate movement and the inner workings of correctional institutions.

Education:

High School Diploma

Experience:

0‑1 year of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk I

Certificates, Licenses, Registrations:
Must possess and maintain a valid driver's license.

Education & Experience Substitution: 1‑2 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk I

Certificates, Licenses, Registrations:
Must possess and maintain a valid…