Proposal Manager​/Writer

Position Overview

Project Solutions is seeking a Proposal Manager/Writer to join our team. Project Solutions, Inc. is a project management company located in Rapid City, South Dakota and founded in 2000. This is an onsite position in our office in Rapid City with flexibility in the day to day schedule. We provide facility operations and construction advisory services to state and federal government agencies across much of the United States.

Our organization is growing, and we believe your career should too. Build your future with Project Solutions, Inc.

The Proposal Manager/Writer plays a pivotal role in the proposal process, from concept development to final submission, ensuring that proposals are well-structured, compelling, and tailored to meet client needs. They collaborate closely with subject matter experts to gather and synthesize information, develop winning strategies, and produce high-quality written content.

• Support business development efforts by conducting market research, analyzing trends, and identifying new opportunities.
• Search for relevant funding opportunities and disseminate to review teams for Go/No Go decisions.
• Analyze solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation criteria, and instructions.
• Develop compliance matrices to ensure all requirements are addressed.
• Determine proposal concepts by studying solicitations (RFPs, RFIs) and attending strategy meetings.
• Gather proposal information by identifying sources and interviewing SMEs to develop accurate and compelling content.
• Develop proposal content and write persuasive text with win themes and differentiators.
• Improve proposal-writing processes by evaluating and redesigning templates, boilerplate, and workflows.
• Own the proposal process, meeting deadlines by establishing priorities and coordinating requirements with contributors.
• Lead meetings such as kickoff sessions, color team reviews, and status check-ins.
• Write, revise, and edit drafts of proposal responses, including executive summaries and technical, management, past performance, resume, and pricing sections.
• Maintain version control of proposal documents throughout development.
• Edit documents and technical materials prepared by other staff for clarity, coverage, and consistency.
• Contribute to proposal graphics development and assist with marketing collateral and website content.
• Update and design charts, tables, and graphics for proposals.
• Prepare and package final submissions in required formats (PDF, portals, printed copies).
• Assist with business development activities, including pitch decks, flyers, trade show materials, and client communications.
• Conduct research and draft, edit, and format deliverables, reports, and other content as required.
• Manage and update all documentation related to proposals.
• Maintain statistics and track potential opportunities and competitors.
• Participate in quality control efforts and prepare monthly status reports.
• Communicate with government agencies to clarify information and obtain amendments.
• Support post-submission tasks such as amendments, clarifications, or final revisions.
• Maintain, update, and track proposals using Excel spreadsheets or other tracking tools and CRM systems.
• Other duties as assigned.

• Supervision Received: Reports to Executive Team leadership and collaborates closely with internal teams and subject matter experts.
• Supervisory Responsibilities: None

• Bachelor’s degree in Technical Writing, Marketing, Business Administration, Communications, or a related field, or equivalent experience.
• At least 5 years of experience in proposal writing and/or business development.
• Proficiency with Microsoft Office (Word, PowerPoint, Excel) and PDF tools.
• Ability to manage multiple deadlines and work in a fast-paced environment.
• High attention to detail and ability to interpret complex documents.
• Excellent organizational and time management abilities.
• Formal proposal certification and training (Shipley, APMP) desired.
• Familiarity with government procurement terms preferred.
• The Proposal Manager/Writer must be able to communicate effectively, both orally and in writing,…