Administrative Assistant

Overview

RESPEC seeks an Administrative Assistant in our Rapid City, SD, location. The Administrative Assistant plays a vital role in ensuring the smooth day-to-day operations of the office. This position supports both general office functions and executive leadership needs by managing complex calendars, coordinating meetings and travel, preparing correspondence and reports, and serving as a key point of contact for internal and external stakeholders.

The role requires exceptional organizational, communication, and discretion skills to prioritize competing demands, anticipate needs, and maintain efficiency. In addition, the Administrative Assistant contributes to creating a professional, welcoming environment while upholding confidentiality and supporting the overall effectiveness of the leadership team.

• Office operations
  • Maintain inventory of office supplies and ensure timely replenishment
  • Coordinate shipping and receiving of packages
  • Manage catering arrangements for meetings and events
  • Organize snacks and refreshments for employees
  • Assist in planning and executing employee events and celebrations
• Executive support
  • Schedule appointments and manage calendars for executive leaders
  • Arrange travel accommodations and itineraries
  • Draft and manage communications on behalf of executives
  • Prepare and process expense reports accurately and promptly
• Front Desk & Communications
  • Greet and assist guests upon arrival, ensuring a professional and friendly experience
  • Answer and direct calls on the corporate phone line
  • Serve as the first point of contact for general inquiries
• General Administrative Support
  • Provide assistance with all office-related functions typical of an office administrator
  • Collaborate with internal teams to support organizational needs

• Proven experience in administrative support or similar role
• Strong organizational and time-management skills
• Excellent communication and discretion in handling confidential information
• Ability to manage multiple priorities and adapt to changing demands

Compensation: Salary depends on experience and expertise. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100% employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.

• Flexible Work Schedules
• Paid Parental Leave
• 401(k) & ESOP (with company match up to 4%)
• Professional Development and Training
• Tuition Reimbursement
• Employee Assistance Program
• Medical/Dental/Vision Insurance Plans

All your information will be kept confidential according to EEO guidelines.