Administrative Assistant

Job Description

Position Title: Office Administrative Assistant
Location: Warne Companies – Rapid City, SD

The Office Administrative Assistant will serve as the first point of contact for customers, vendors, and staff. This position is responsible for managing incoming phone calls, routing emails, and providing general administrative support to ensure smooth daily operations. The ideal candidate will be professional, detail-oriented, and able to handle multiple tasks in a fast-paced environment.

Must come from the same or similar industry.

• Answer and route incoming phone calls promptly and professionally.
• Monitor and distribute incoming emails to appropriate departments or individuals.
• Greet and assist customers, visitors, and vendors in person and by phone.
• Maintain a clean, organized, and professional front desk and office environment.
• Perform general clerical duties including filing, photocopying, scanning, and data entry.
• Assist with scheduling, calendar management, and meeting coordination.
• Maintain office supplies and inventory; order replacements as needed.
• Support accounting and operations teams with clerical tasks as assigned.
• Uphold company policies, confidentiality, and a high standard of customer service.

• High school diploma or equivalent required
• Prior administrative or office experience is highly preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic office technology.
• Ability to prioritize, stay organized, and manage time effectively.
• Professional demeanor, dependable work ethic, and strong customer service skills.

• Office-based position with standard business hours.
• May occasionally assist with company events or projects outside of standard duties.

• Competitive hourly wage, based on experience.
• Eligibility for company benefits package after probationary period.
• Growth opportunities within Warne Companies.