Administrative Assistant

Overview

Position Objective: The Administrative Assistant position performs administrative work of considerable difficulty and has a broad knowledge of their departments’ processes, policies, and procedures.

• Researching and interpreting information and compiling results into statistical reports.
• Maintain inventories and order supplies.
• Oversee maintenance of office machines to include printers, phones, copiers, etc.
• Scheduling appointments for department and staff members.
• Basic to mid-level bookkeeping tasks such as collecting fees, invoicing and reconciling accounts, assist with voucher processes and payroll.
• Assist with training of new administrative staff.
• Attend meetings and prepare minutes.
• Prepare necessary documentation and reporting for projects as assigned.
• Assume duties of Administrative Support position in their absence.
• Perform related duties as assigned by supervisor.
• Maintain compliance with all County policies and procedures.

This position specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

• 
  
  Education and/or Experience
  
  Required:
  
  
• High School Diploma or GED
• Three to five years of related experience in customer service, clerical, administrative, accounting or bookkeeping.
• Possession of or ability to attain a valid driver’s license.
• Ability to operate standard office equipment and a computer with working knowledge of computer and software applications, including Microsoft Office programs.

• Ability to safely and successfully perform the essential position functions consistent with the ADA, FMLA, and other federal, state and local standards, including meeting qualitative and quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state and local standards
• This position frequently remains stationary for long periods of time and needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and printer.
• Must be able to move up to 20 pounds unassisted and move 40 pounds with assistance.
• Must be able to communicate clearly and effectively on telephone, in-person and in writing.

• Work is performed in an office setting where noise and interruptions often occur.
• Depending on setting, office setting may be located within a secure setting.