Park & Sports Coordinator

Job Overview

Park & Sports Coordinator position is a key role within a dynamic team serving one of the premier Master‑Planned housing communities in the nation. The right candidate will be an independent self‑starter, curious and able to perform research to find creative solutions to complex challenges.

This coordinator reports to the Park & Sports Manager for the Rancho Santa Margarita Landscape and Recreation Corporation.

Base pay range: $24.00/hr – $28.00/hr salary or wage will be commensurate with experience, education, and specific job responsibilities.

• Assist and support the Park Reservation Use Permit System, including generating, approving, and using detailed permit use guidelines, translating authorized sports group allocations into detailed D/T/P permits, permitting one‑time reservation requests, coordinating special park activities, creating and maintaining database programs, and providing detailed and summary use data reports.
• Help correspond to all SAMLARC approved organizations or general residents’ phone calls, either directly or by returning messages the same day, regarding general park inquiries or emergency calls during scheduled use.
• Assist with keeping the SAMLARC Beach Club Staff informed of relevant park information by posting park use schedules, use guidelines, maintenance schedules, upgrade work in process, and other information that can enable them to answer resident questions or otherwise perform their duties.

• Provide support with annual allocation of all outdoor park sports field facilities as requested by approved organizations.
• Assist and maintain contact with the Youth Sports Council in coordinating the allocation of all sports fields in the surrounding communities.
• Provide support in the processing of new sports organization applicants for Board approval.
• Assist in the collection, monitoring, and reporting of user organization rosters, team rosters, use schedules, residency data, insurance, fees, and other items as required.
• Help resolve any sports field use conflicts between authorized users.
• Support in identifying new organized outdoor sports programs, including researching needs, determining program provider availability, initiating start‑up, and managing the program operation.
• Attendance as needed on all Sports League opening days and other important functions, i.e., tournaments and fundraising events.

• Perform weekly inspections of all parks and sports field facilities to check for and ensure compliance with the requirements of the Sports Field Inspection Maintenance contract.
• Assist with the supervision of facility use readiness for each reserved scheduled use, including coordination and support oversight of maintenance contractor performance under the sports field inspection contract and response to emergency in‑use needs.
• Provide support in managing the determination and performance of sports field refurbishments during park‑use off‑seasons.
• Assist in major park renovations, including new ball field designs, sports use changes, and shutdown timing coordination.
• Help as needed with sports field upgrades, including bid specifications, bid solicitation, contractor selection and oversight, and installation timing.
• Assist with reviewing all invoices for park sport fieldwork ordered.
• Help maintain updated computer files of vendor quotes received, work done, and quality of service performed.

• Work in conjunction with the Park & Sports Manager for Board packet agenda items and compilation.
• Assist in preparing complete and accurate Board Reports and associated exhibits as needed.
• Attend Board meetings and present reports as appropriate.
• Help provide all sports field budget and expenditure data as requested by the Park & Sports Manager.
• Assist with monthly management project status reports as required by the Park & Sports Manager.
• Perform monthly Sports Field Inspection Report Cards for the Park & Sports Manager.

• Major Vendor/Contract Oversight Support:
  Three Phase Electric – Lighting and Electrical;
  Diamonds Sport Fields – Sport Field Maintenance & Park Trash Services;
  The Bee Man – Pest Control Services;
  Inspector Playground – Playground Maintenance;
  Dave…