Executive Administrative Assistant-Administration; Clinic Division

Located in the heart of the Coachella Valley, you have access to resort-style living and world-class amenities throughout Southern California.

• Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
• Coordinates, updates and maintains Outlook calendar for assigned leader(s) with current schedule of events, committees, appointments and other meetings.
• Schedules and coordinates meetings; ensures required attendees are notified through email, telephone or other form of communication as directed.
• Schedules meeting rooms and arranges catering, equipment, audio-visual equipment, or other necessary items for meetings.
• Distributes agendas and corresponding documentation.
• Maintains high degree of confidentiality in all situations including medical staff issues, performance appraisals, employee counseling, Board of Director issues, patient issues, employee issues and meetings.
• Answers administrative telephone in a prompt, professional and friendly manner; redirects to other personnel as appropriate.
• Prepares correspondence, minutes, agendas and other documents as assigned.
• Greets and screens “walk-in” traffic for assigned area and directs to the appropriate person or department.
• Receives, opens, reviews and prioritizes mail and inter-office correspondence received for assigned leader and department. Distributes, responds and/or re-directs correspondence as necessary or as directed.
• Obtains signatures and process requests (capital requisitions, purchase orders, check requests, education and travel requests, contracts, etc.) in a timely manner.
• Assures the office and break areas are clean and routinely stocked with food and beverages as directed by leadership.
• Orders supplies as needed.
• May be responsible for monitoring schedules and assisting with timekeeping.
• May be responsible for scheduling appointments, meetings and interviews and facilitating travel and lodging.
• May be responsible for scheduling new hire orientation for new employees or contingent workers.
• Performs other duties as assigned.
• Ability to prioritize tasks and manage time efficiently to meet deadlines
• Ability to communicate with patients, healthcare professionals, and staff to ensure clear and accurate exchange of information
• Ability to adapt quickly to changing priorities and unexpected situations
• Self-starter; driven to take action without needing prompting
• Problem solving skills to identify issues and formulate effective solutions
• Ability to maintain high degree of confidentiality
• Ability to operate general office equipment (i.e., computer, printer, scanner, telephone, etc.)
• Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications
• Written and verbal communication skills
• Ability to problem solve independently
• Ability to effectively communicate in a positive and professional manner
• Ability to arrange appointments, meetings, conferences and maintain multiple schedules
• Organization skills with ability to prioritize projects and assignments
• Ability to work with minimal direction/supervision

Employees are eligible to participate in a benefits program designed to make a difference for you and your family.

From the beginning, this organization formed a culture based on strong values, commitments and a passion for service and professional excellence.

One of my very favorite things about working at Eisenhower Health is the culture on inclusivity that we have and a strong base for evidence-based practice.

Lori

One of the greatest things about working as a nurse at Eisenhower Health is how much support you get from Administration. We keep on improving the process here. It s a fantastic place to work.

My favorite thing about working at Eisenhower Health is the camaraderie within my unit and with the different departments.