Administrative Assistant

Description

A government district is seeking an Administrative Assistant to provide a variety of administrative and office support tasks. This is accomplished by tracking, recording and reporting information, preparing documents and correspondence, coordinating schedules and meetings, maintaining records, providing payroll, supply and materials support, and completing related administrative duties.

• Provides clerical support by preparing, proofreading, editing, revising and formatting correspondence and documents, reviewing, scanning, identifying, indexing, and filing documents; generates standard responses verbally, in writing, or electronically to requests for information; collecting, copying, sorting, and distributing mail, documents received from other departments, and other correspondence, and proofing, copying, and distributing time sensitive documents to appropriate staff.
• Prepares reports by entering, tracking, recording, and reporting data into automated database system; keeps status reports on information and records; tracks and reports on special information as needed; and utilizes application programs to chart and display recorded information for inclusion in reports.
• Coordinates travel plans, special events and meetings by making appropriate reservations, ordering supplies, and completing check requests and/or expense reports. Prepares payroll.

• A minimum of one year of administrative support experience.
• Good word processing, spreadsheet, presentation and database software.
• Able to work independently and attention to detail.
• Work requires the knowledge and ability to read and understand written instructions, basic operational, technical or office processes, and the routine operation of machines.
• High school or equivalent.
• Required typing certificate 50 wpm - no online typing test accepted.