Document Controller

Keep projects on track and documents in order join a growing company in Ramsgate as a Document Controller.

Document Controller
Ramsgate
£25,000 - 28,000 DOE Permanent Benefits include pension, holiday allowance, and career development support

We re recruiting on behalf of a respected company that is seeking a meticulous Document Controller to support day-to-day operations. You ll manage project documentation, support the Accounts Team, and ensure everything from drawings to certificates is filed, tracked, and accessible.

You ll be the go-to for:

• Maintaining and controlling all project documents, including technical drawings, specifications, reports, and correspondence, ensuring the most recent versions are available and filing out-of-date versions accordingly.
• Managing the Document Management System (e.g., Collabor8).
• Liaising with Consultants regarding any discrepancies that may be found with drawing numbers, names and revision numbers when checking against relevant issue sheets.
• Creating folders within job files and issuing documents onto Collabor8 as directed by team leaders.
• Produce and maintain Design Trackers to track document status, including approvals, revisions, and updates.
• Produce and maintain Accommodation Schedules.
• Updating Planning Trackers from relevant conditions/approval letters.
• Liaise with utility companies regarding registering MPANs / MPRNs, booking meter installations, providing readings, etc.
• Maintaining site folders for the construction teams, including RAMs, Insurances, etc.
• Keeping detailed key registers for all new build properties and keeping track of any keys taken out of the office.
• Monitoring, chasing and logging all completion documents/certificates and filing them on the Server and DMS, ensuring notifications are sent to all relevant parties.
• Compiling O&M (Handover) files for new build properties and filing all information onto the DMS.
• Additional administrative support wherever needed.
• Adhering to confidentiality and Data Protection rules at all times.

You ll need:

• Strong understanding of document control procedures and best practices within a New Build / Contracting environment.
• Proficiency in using document management systems.
• Excellent organisational and time management skills.
• Attention to detail and accuracy is an absolute must.
• Ability to work under pressure and meet deadlines.
• Knowledge of relevant DMS software, such as Collabor8, Procore, 4P would be an advantage.
• This is a permanent role offering stability, variety, and the chance to be part of a collaborative team.

Apply now!

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