Parts & Inventory Coordinator – Raleigh

Overview

Position Overview Pro-Serv Food Equipment is seeking a highly organized, detail-driven Parts & Inventory Coordinator to manage all parts ordering, receiving, labeling, warehouse organization, and system updates for our Raleigh location
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This role is critical to operational success. Accuracy, accountability, and same-day execution are required standards. The Parts & Inventory Coordinator serves as the local inventory control point for Raleigh while following company-wide inventory procedures.

• 401(k)
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development

Pro-Serv Food Equipment

Raleigh, NC (On-site)

Full-Time

• Order all required parts for Raleigh jobs, warehouse stock, and truck stock
• Create and manage Purchase Orders (POs) in Service Trade
• Verify pricing, quantities, and vendors before submission
• Communicate urgent, delayed, or back-ordered parts to the Inventory & Operations Manager

• Physically receive all parts delivered to the Raleigh warehouse
• Match parts against packing slips and POs
• Identify and report shortages, damages, or discrepancies immediately
• Receive parts in Service Trade same business day

• Label all parts upon receipt with job number, PO number, or stock location
• Ensure no unlabelled parts are placed into storage
• Separate job-specific parts from warehouse stock

• Maintain organized, clearly marked storage areas
• Place parts in designated Raleigh warehouse locations
• Secure high-value or critical parts
• Maintain warehouse cleanliness and standards

• Update PO and job statuses in Service Trade
• Ensure accurate job notes and part tagging
• Close POs only when fully verified
• Flag incomplete or partial orders for follow-up

• Maintain accurate Raleigh warehouse inventory
• Participate in cycle counts and physical inventories
• Investigate and report discrepancies immediately
• Prevent inventory loss through proper handling

• Verify all daily receipts are entered in Service Trade
• Confirm all parts are labeled and stored
• Submit daily End-of-Day (EOD) reports
• Complete assigned audits
• Leave warehouse and systems in clean, accurate condition

• Ordering or receiving for other locations (New Bern, Wilmington, Myrtle Beach)
• Warranty claim submissions
• Customer billing or invoicing

• Strong attention to detail and organization
• Ability to follow SOPs without deviation
• Experience with inventory, warehouse, or parts coordination preferred
• Computer proficiency (Service Trade experience a plus)
• Ability to work independently and meet same-day deadlines
• Strong communication and accountability mindset

• Reports directly to the Inventory & Operations Manager
• Same-day escalation required for all discrepancies or system issues

• Clear procedures and expectations
• Structured, accountable environment
• Growing company with long-term opportunity
• Critical role with real impact on operations