Parts Inventory Coordinator Raleigh

Benefits:

• 401(k)
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• Vision insurance

Company:
Pro-Serv Food Equipment

Location:

Raleigh, NC (On-site)

Employment Type:

Full-Time

Pro-Serv Food Equipment is seeking a highly organized, detail-driven Parts & Inventory Coordinator to manage all parts ordering, receiving, labeling, warehouse organization, and system updates for our Raleigh location.

This role is critical to operational success. Accuracy, accountability, and same-day execution are required standards. The Parts & Inventory Coordinator serves as the local inventory control point for Raleigh while following company-wide inventory procedures.

• Parts Ordering (Raleigh / Charlotte Jobs Only)
  • Order all required parts for Raleigh jobs, warehouse stock, and truck stock
  • Create and manage Purchase Orders (POs) in Service Trade
  • Verify pricing, quantities, and vendors before submission
  • Communicate urgent, delayed, or back-ordered parts to the Inventory & Operations Manager
• Receiving & Verification
  • Physically receive all parts delivered to the Raleigh warehouse
  • Match parts against packing slips and POs
  • Identify and report shortages, damages, or discrepancies immediately
  • Receive parts in Service Trade same business day
• Labeling & Identification
  • Label all parts upon receipt with job number, PO number, or stock location
  • Ensure no unlabelled parts are placed into storage
  • Separate job-specific parts from warehouse stock
• Warehouse Organization
  • Maintain organized, clearly marked storage areas
  • Place parts in designated Raleigh warehouse locations
  • Secure high-value or critical parts
  • Maintain warehouse cleanliness and standards
• System Updates & Accuracy
  • Update PO and job statuses in Service Trade
  • Ensure accurate job notes and part tagging
  • Close POs only when fully verified
  • Flag incomplete or partial orders for follow-up
• Inventory Control
  • Maintain accurate Raleigh warehouse inventory
  • Participate in cycle counts and physical inventories
  • Investigate and report discrepancies immediately
  • Prevent inventory loss through proper handling
• Daily Closeout & Reporting
  • Verify all daily receipts are entered in Service Trade
  • Confirm all parts are labeled and stored
  • Submit daily End-of-Day (EOD) reports
  • Complete assigned audits
  • Leave warehouse and systems in clean, accurate condition

• Ordering or receiving for other locations (New Bern, Wilmington, Myrtle Beach)
• Warranty claim submissions
• Customer billing or invoicing

• Strong attention to detail and organization
• Ability to follow SOPs without deviation
• Experience with inventory, warehouse, or parts coordination preferred
• Computer proficiency (Service Trade experience a plus)
• Ability to work independently and meet same-day deadlines
• Strong communication and accountability mindset

Reports directly to the Inventory & Operations Manager. Same-day escalation required for all discrepancies or system issues.

• Clear procedures and expectations
• Structured, accountable environment
• Growing company with long-term opportunity
• Critical role with real impact on operations