Marketing + Communications Coordinator

McAdams is a full-service land planning, landscape architecture, civil engineering, transportation, and geomatics firm located in North Carolina, South Carolina, Texas, and Florida. We seek to partner with our clients to create meaningful experiences through inspired design. Our employees are the difference. We bring experiences to the forefront of everything we do, and to do that takes special people.

This role is responsible for working closely with both the marketing and communication teams. The primary focus is to provide support for various projects and tasks, ensuring that all efforts align with the overall objectives of the company. As a successful hire, you will anticipate needs and manage multiple competing priorities, including the creation, production, and maintenance of materials and schedules.

Prior work experience in administration, sales, or marketing is a plus. Effective written and verbal communication skills and a high level of attention to detail are key to success in this role.

Asset Management + Coordination

• Develop and maintain a photography calendar that marketing and strategic initiatives. Source and purchase project photography.
• Organize and maintain the company’s digital asset library, including photos, videos, and marketing collateral. Implement tagging, metadata, and taxonomy for discoverability.
• Ensure assets adhere to copyright, licensing, and internal policies.

Marketing Collateral + Brand Support

• Assist in updating website, brochures, one‑pagers, and other marketing and communication materials.
• Support internal teams with company‑wide and individual award submissions, including identifying, scheduling, and submitting.
• Support internal teams with the creation and formatting of branded templates and resources.
• Assist in the maintenance of CRM database information, including contact information, project descriptions, resumes, and sub‑consultant information.
• Assist with the overall management of the firm’s digital business card platform. Manage business card orders and ensure error‑free quality.

Event + Campaign Coordination

• Provide logistical support for company events and trade shows, including venue research and day‑of coordination.
• Ship, track, and inventory supporting materials for company events and trade shows.

Market Research

• Research clients, market trends, and background information to contribute to a full understanding of the local competitive landscape.
• Work closely with marketing and communication team members to support various projects and initiatives.

Administrative Support

• Provide general administrative support as needed to ensure smooth operations, including calendar maintenance, scheduling, and project (proposal) closeout.
• Update, monitor, and identify potential project opportunities in conjunction with the proposal team.
• Maintain relationships with third‑party vendors for various marketing needs (printing, photography, promotional items, etc.).
• Prepare, print, and mail a range of documents, including proposals, presentations, and other materials.
• Order, stock, and assess inventory of marketing collateral and supplies for print production.
• Track and process invoices.

• Education: Associate’s degree in marketing, business, communications, or a related field.
• Experience: 0–2 years of experience in a marketing role or internship, ideally within the engineering or technical sector. Recent graduates with relevant experience or internships will also be considered.
• Skills: Strong communication (written, verbal, copy‑editing organization, team‑building, and relationship‑management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with marketing software (CRM systems, Adobe Creative Cloud, social media tools) is a plus.
• Time Management: Ability to manage and organize multiple marketing efforts simultaneously, with constant attention to detail.
• Team Player: Collaborative attitude with a willingness to assist and learn from others.
• Strong interpersonal skills and the ability to work effectively within a team.

The characteristics described below are…