Research Administrator

Special Instructions for more details.

Please include the following documents with your application:
Cover Letter, Current Resume, and Names and complete information for three professional references (name, company, title, telephone number, and email address).

Sponsored Research Administrator

Computer Science Engineering, College of Engineering

Raleigh, NC 27695

Commensurate with education and experience ($67,500 - $71,000)

• Support both pre‑award and post‑award processes, including preparing and submitting proposals through platforms like PINS, Grants.gov, and agency‑specific portals.
• Partner with principal investigators to develop, manage, and adjust project budgets, ensuring compliance with University, state, and sponsor guidelines.
• Monitor project expenses for allowability and accuracy, apply Uniform Guidance, and provide detailed financial reports, forecasting, and spending plan analyses.
• Reconcile accounts, track cost share commitments, and review HR expenditures and travel reimbursements for accuracy and compliance.
• Stay current on sponsor requirements—from NSF to DARPA to NSA—and translate those into actionable steps for research teams.
• Lead the financial close‑out of awards, ensuring all documentation, expenses, and budget changes are resolved accurately and on time.
• Develop internal controls and procedures to support consistency and accountability within the department’s research administration processes.

• Post‑baccalaureate credentials plus 1‑2 years experience; a bachelor’s degree and 2‑4 years experience may be substituted for the advanced degree on an exceptional basis.
• Proficient with Microsoft Office, Google Workspace, and sponsor/university financial systems.
• Strong organizational, time‑management, and problem‑solving skills; able to manage multiple priorities in a fast‑paced environment.
• Works independently and collaboratively with a customer‑focused, detail‑oriented approach.
• Knowledge of accounting principles, cost standards, and federal/state fiscal regulations; experience resolving financial issues.
• Clear, effective communicator with experience in pre‑ and/or post‑award grant administration and budget development.

• Preferred is a bachelor’s degree and 2‑4 years’ experience in accounting or sponsored research.
• People Soft Human Resources and Financials experience.
• Experience in PINS, RADAR, NSF Fast Lane, grants.gov, and WRS Systems.

• Cover Letter
• Resume
• Contact Information for References

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability‑related accommodations in the application and interview process are welcome to contact 919‑513‑0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515‑2135 or workatncstate. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E‑Verify.

Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.