Investment Operations

Who Is Advisor Engine

We believe that the future of financial advice is personal, scientific and beautiful – these three ideals drive everything that we do.

Advisor Engine is a leading wealth management fintech platform that creates a unified experience across financial advisors, investors, and business management personnel. Our wealth management platform enables financial advisors to deliver an engaging, personalized client experience and to operate at scale through smart automation.

Our team is made up of designers, enterprise technologists, data scientists, futurists, and business builders. We are based in NYC and Raleigh, NC. If you love data and are driven to create the future of financial advice, we’d love to hear from you.

The Investment Operations professional is responsible for supporting all operational aspects of our TAMP investment management services, including trade execution, monitoring portfolios including drift and fee billing. This role ensures the smooth functioning of daily workflows, maintains data integrity, and collaborates with trading teams, custodians, and internal teams to provide accurate and timely information. The ideal candidate has a strong attention to detail, excellent organizational skills, and a working knowledge of operational best practices within financial services.

• Monitor trade execution across multiple asset classes (e.g., equities, fixed income, mutual funds).
• Monitor daily portfolio rebalancing occurs on a timely basis
• Coordinate with advisors, trading team and custodians to facilitate on‑time, accurate portfolio rebalancing trade execution.

• Ensure data reconciliation occurs in a timely and consistent manner.
• Ensure the resolution of discrepancies occurs in a timely manner, and elevate issues when necessary.

• Oversee regular production of performance reports and ensure report packages and libraries are maintained.
• Independently manage resolution of all incoming investor performance questions and analysis requests achieving service quality and SLAs.
• Audit the quality and integrity of data to ensure the accuracy of all reporting outputs and applying industry standards/best practices.
• Collaborate with Product and Technology teams to develop performance reporting capabilities, ensure data quality of reports, and resolve all open external reporting issues.
• Design and create user‑friendly standard and ad‑hoc reports using report builder tools to assist clients to deliver reports that meet their business needs.

• Ensure accurate records of transactions, positions and valuations in the portfolio management system.
• Conduct routine audits and checks to verify that reports match end‑of‑day positions and trades.

• Ensure the timely and accurate processing of sub‑manager and program fees as well as advisory fees on behalf of advisors.

• Identify opportunities to streamline workflows and reduce operational risk.
• Collaborate with cross‑functional teams to design, document and implement new operational procedures or system enhancements.

• Adhere to internal controls, policies, and procedures to meet firm and regulatory requirements.
• Participate in internal and external audits, providing documentation and explanations as needed.

• Act as a liaison between the rebalancing and trading team, advisors, custodians, and internal departments for operational matters.
• Provide clear and timely responses to inquiries related to portfolio rebalancing, trades, account balances, and reconciliation.

• Monitor and report any potential operational risks or errors, taking proactive steps to mitigate issues.
• Maintain a thorough understanding of industry best practices to ensure adherence to risk guidelines.

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• An advanced degree or professional certification (examples include CIPM) is a plus.