Event Coordinator, Entertainment & Gaming

Posting Number: PG194814SP

Internal Recruitment: No

Working Title: Event Coordinator

Anticipated Hiring Range: $50,000 - $50,816

Work Schedule: 8am-5pm, Monday-Friday (40 hours per week); with flexibility for additional hours, including occasional evenings and weekends.

Job Location: Raleigh, NC

Department: NC State Student Centers

Campus Enterprises is NC State University’s division of retail and hospitality organizations — NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office. Each department is dedicated to providing service excellence, value and enrichment of the student experience in support of academic success. NC State Student Centers provide a clean, safe and welcoming environment for the NC State community.

In support of the university’s education mission, the Student Centers will provide support to events and activities that will enrich the student experience. Through formal and informal experiences, the NC State Student Centers serve as a cornerstone for student growth, learning, and involvement.

As a Pack member,
you belong here,, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

The Event Coordinator is responsible for managing event reservations and catering requests for a wide range of clients, including student organizations, university departments, and non-university groups. Requests are received through virtual platforms, in-person meetings, and email. This position plays a critical role in ensuring events are accurately scheduled, properly staffed, and fully compliant with University policies and operational requirements. The Event Coordinator must effectively prioritize reservation requests based on space availability, event complexity, scope, and institutional needs while providing excellent customer service and maintaining strong cross-departmental collaboration.

• Meet with clients for complex events to determine room setup, audio-visual, staffing, and catering needs. Confirm existing reservations with clients prior to events.
• Process and prioritize event reservations for multiple venues based on space availability, event scope, and complexity.
• Coordinate event logistics with building services, catering, and internal and external partners to ensure successful execution.
• Evaluate event scope and complexity to determine appropriate staffing levels in accordance with NC State Student Centers’ policies.
• Ensure events comply with University policies, safety regulations, and operational requirements.
• Assist with recruiting, hiring, training, scheduling, and supervising temporary and student event staff.

If you have experience with event planning, have demonstrated customer service skills and want to be part of a team to make NC State Student Centers successful, this could be the role for you!

• Model the Division’s mission and values, and foster a positive, cohesive workplace and congeniality among co-workers.
• Understand the goals and culture of the organization, and understand how employees’ work activities, teamwork, and customer service impact clients. Work with your supervisor and colleagues to understand these goals and the culture.
• Adhere to all University policies, procedures, and regulations, and Division standard…