Education Coordinator

Position Information

Posting Number PG195650TM
Position Number 24ZS538
Position Type Temporary

The Division of Academic & Student Affairs (DASA) supports students by providing opportunities for learning, engagement, and community. The Gregg Museum of Art & Design, part of Arts NC State within DASA, presents exhibitions and programs that are free and open to the public. The Education Coordinator supports the Gregg Museum’s Learning, Engagement, and Partnerships initiatives by coordinating group visits (including NC State classes, community organizations, and K-12 groups) and implementing small and medium-scale public programs such as art-making workshops, drop-in demonstrations, gallery talks, lectures, and panel discussions.

This role advances the museum’s Learning, Engagement, and Partnerships initiatives through frontline engagement, program coordination, communication with faculty and community partners, and the creation of accessible educational resources tied to the museum’s exhibitions and permanent collection. The Learning, Engagement, and Partnerships initiatives oversee a significant portion of the museum’s public-facing activity, including:

• 40-60 group visits per semester during the Fall and Spring
• 15-20 public programs each Fall and Spring semester
• A lighter Summer schedule with approximately 20 group visits and 6 programs

The Coordinator plays a central role in scheduling and supporting these visits and programs in collaboration with the Senior Coordinator.
Primary Responsibilities

• Group Visit & Tour Coordination

• Serve as the primary contact for group visit requests and coordinate scheduling, confirmations, and documentation.
• Lead high-quality tours and support student ambassadors who assist with tour delivery.
• Communicate with faculty and teachers to provide pre-visit materials and curricular support, in collaboration with the Senior Coordinator.

Public Program Support

• Coordinate and implement small and medium-scale programs, including workshops, demos, gallery talks, and lectures.
• Handle event logistics such as setup, materials, space configuration, and A/V needs, and introduce speakers or facilitate conversations as needed.

Educational Content & In-Gallery Resources

• Research permanent collection objects for tours, guides, and digital content, and assist in creating family guides and in-gallery activities.

Digital Media, Marketing & Documentation

• Capture and organize photos and video clips, assist with basic video editing, and prepare digital assets for You Tube, social media, and online educational content.

Administrative, Operational & Student Support

• Track RSVPs, attendance, supplies, documentation, and visitor feedback; draft event materials; and collaborate with museum units to support program delivery.
• Support training and coordination of student interns and ambassadors, providing on-site guidance during events and visits.

This position is primarily on-site, with occasional remote flexibility depending on department needs. Per NC State temporary employment policies, temporary employees are required to take one-month unpaid leave annually once they reach 11 months of employment.

Minimum Experience/Education

• Bachelor’s degree in a related field (Art Education, Art History, Design, Communications, Museum Studies, or similar).
• At least 1 year of experience in a museum, cultural institution, educational program, or related setting.

Department Required Skills

• Excellent public-speaking and customer-service skills.
• Ability to lead tours and engage a wide range of audiences on the topic of art and culture.
• Strong organizational, administrative and scheduling skills.
• Comfort hosting events, facilitating group discussions, and setting up and taking down events.
• Ability to work independently and collaboratively.
• Proficiency with email, digital tools, Google Workspace, and basic project management apps
• Familiarity with video editing and social media platforms.
• Strong attention to detail and documentation.

Preferred Years Experience, Skills, Training, Education

• 2 years of experience in museum education, public programs, or community engagement.
• Expe…