Project Administrator

Position Summary

This is an entry-level position which requires the ability to provide effective, energetic, pro-active and innovative support to the Project Management, Pre-Construction and Field Operations teams. A Project Administrator assists with project schedules, submittals, daily administrative tasks and many other responsibilities.

• Assist project managers in the development of project objectives by reviewing project proposals and plans
• Create solid foundation/structure of project files to ensure accurate organization and ease of use for project team
• Assist with submittal logs in accordance with the project schedule and specifications. Monitoring and expediting submittals in accordance with project requirements and following through as required.
• Development and design of as-builts; properly identifying, communicating and resolving design-drawing conflicts that arise during project and research, transmit and monitor RFI’s
• Coordinate with project management team and effectively communicate daily operations as well as future plans over the course of the project
• Assist and expedite the process of obtaining proper permits and materials required for the project
• Generate and facilitate testing reports and inspections for Quality Assurance purposes
• Assist and expedite the issuance/creation of Purchase Orders and Change Orders as approved by project manager
• Attend and document project meetings with General Contractor and Vendors as needed
• Ensure communication and support with project team and ensure client satisfaction

• Assists in project quantity take off/estimating/budgeting of preliminary and developed project scope documents
• Analyze project drawings and specifications for specific project requirements
• Solicit bid/quotes
• Assist with the set-up of jobs for accounting purposes
• Assist pre-construction team on an ongoing basis with current and future projects

• Responsible for gathering, organizing and tracking field personnel time and working closely with Payroll Department on accurate data entry
• Accurately track and monitor Paid Time Office for field personnel
• Track and monitor subcontracted labor and ensuring accuracy for payroll purposes
• Assist with the coordination, scheduling and logistics of required materials, construction documents and other necessary items for daily operations
• Assist Superintendent and field leadership with issues that arise daily
• Assist Superintendent and field leadership with implementing and maintaining safety programs including Adams Workday Prep
• Make frequent visits to the project site, verifying that the site is organized and clean and that satisfactory progress is being made
• Assist Human Resources/Business Development with the implementation of employee development initiatives
• Build strong relationships with field personnel and offer continued support

• Strong verbal and written communication skills
• Ability to read and understand blueprints
• Punctuality and strong level of professionalism
• Goal-oriented
• Dynamic team player who collaborates daily
• Authentic leader who is able to motivate others
• Self-motivation and self-starter
• Ability to give and receive feedback and change behavior to better themselves
• Adaptability in uncertain/stressful situations
• Problem solving and critical thinking

• Minimum high-school diploma required, Associates/Bachelors degree preferred in related field of study
• 1-3 years experience in Construction industry preferred
• Electrical or healthcare construction experience preferred
• Proficiency in MS Office – specifically with Outlook and Excel
• Experience in Box, Procore and Bluebeam software preferred
• Experience with estimation preferred