Operations & Projects Coordinator

Operations & Projects Coordinator

Posting Number: PG194333EP

Department:
Facilities Business Operations, NC State University Facilities Division

Salary: $70,000 - $75,000 per year

Position Type:
Full-Time (12‑Month Recurring)

The NC State University Facilities Division plans, builds, and maintains the spaces that foster innovation, learning, and community. With nearly 900 professionals, it manages more than 16.7 million gross square feet of built space and oversees 4,733 acres of campus infrastructure. The Operations & Projects Coordinator plays a key role in leading special projects that enhance the effectiveness of Facilities Business Operations, supporting major functions such as Budget, Accounting, IT, Human Resources, Mail Services, Motor Pool/Fleet Management, and the Customer Service Center.

• Lead and manage special projects that support Facilities Business Operations’ goals and initiatives.
• Develop and track project plans, timelines, and budgets to ensure timely completion.
• Coordinate cross‑functional teams and foster collaboration across business areas.
• Manage space, furniture, and equipment planning for the Facilities Division.
• Develop, organize, and maintain Standard Operating Procedures and documentation frameworks.
• Support division‑wide communication, engagement, and process improvement initiatives.
• Monitor and evaluate project progress, ensuring alignment with university goals and standards.
• Provide operational support through data collection, forecasting, and resource planning.
• Assist with website management, branding continuity, and administrative cross‑training programs.
• Utilize Google and Microsoft tools to streamline workflows, manage documents, and enhance collaboration.

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

• Demonstrated experience working independently in a fast‑paced environment with limited direction; ability to be flexible and balance multiple priorities in a highly demanding environment.
• Experience with facilities‑related business functions.
• Ability to develop thorough, high‑level documentation, including standard operating procedures, to meet the needs of the Facilities Division.
• Proficient knowledge of Microsoft Excel and other analysis tools for reporting or performing analysis.
• Must be able to communicate effectively, both verbally and written, with supervisors and the general public and understand verbal and written instructions and other communications regarding work assignments and other matters.

• Experience working within a university setting.
• Experience with facilities‑related business functions.

• A valid North Carolina Driver’s license or the ability to obtain one within 60 days of employment.

• Resume
• Cover Letter
• Contact Information for References

NC State University
RALEIGH, NC 27695
PHONE:

• How did you learn of this opportunity?
  • NCSU Website
  • NCSU Job Alerts
  • Craigslist
  • Carolina Job Finder/Employment Guide
  • NC Works
  • Technical/Trade School Program
  • Job Fair (Identify Job Fair in question #2 below)
  • Direct Contact from NCSU/UNC Representative (identify person in question #2 below)
  • NCSU employee referral (Identify employee in question #2 below)
  • Social Media (Linked In, Twitter, Facebook, Other)
  • Radio Ad
  • Other Online Job Board
  • Other
• If you learned about this vacancy from "other source" or "other website", please provide the source.
  • (Open Ended Question)
• Required:
  Valid NC driver’s license. Do you have a valid NC driver’s license or will you obtain it within 60 days of start date?
  • Yes, I have a valid NC driver’s license and understand that it must be maintained as a condition of employment.
  • Yes, while I do not currently have a valid NC driver’s license, I will obtain it within 60 days of hire and maintain it as a condition of employment.
  • No, I do not currently have a valid NC driver’s license, and I will not obtain it.
• This is an…