Executive Assistant - Raleigh; Hybrid

Company Overview

Allbridge is the leading supplier of world class connected technology solutions, services, and support for high-density properties.

With more than 35 years of continuous growth and industry experience, Allbridge supports technology in over one million rooms, in 8,000 properties, across North America and the Caribbean, including hotels, resorts, senior‑living communities, condominiums, multifamily developments, and mixed‑use properties.

The Executive Assistant will work directly with the leadership team members with extreme attention to detail and organizational skills to proactively identify and optimize processes, support the implementation of the company strategy, driving key initiatives with cross functional leaders. May perform complex administrative duties in support of the executive and leadership teams in their roles, when requested, by taking over specific responsibilities or handling other day‑to‑day items.

Successful employees have a bachelor's degree in business or another related field and five years of relevant work experience supporting an executive, enterprise level team, preferably in a high‑growth, technology start up environment. Must continuously demonstrate the ability to quickly become an expert on C‑Suite level topics with limited knowledge or context, anticipating business needs and aligning project plans and actions with company priorities and key initiatives.

This is an exempt role and is a member of the Executive Leadership Department reporting directly to the Chief Executive Officer with a location of Raleigh, NC.

Allbridge is currently operating under a hybrid work model, allowing colleagues the opportunity to connect with others in person and the flexibility to work remotely. For some business groups and positions, job function requirements may require more time at the primary work location, while greater flexibility may be in place for others.

• With limited supervision, has authority to exercise independent judgement and act as an administrative liaison between the CEO and other executives, clients, and stakeholders to ensure consistent communication, cadence, accountability, involvement, and/or decision‑making. Often called upon to interpret and communicate executive or board's intent, and or company policy to other employees. May make contacts of a sensitive, complex, and confidential nature.
• Work directly with the leadership team members with extreme attention to detail and organizational skills to proactively identify and optimize processes, support the implementation of the company strategy, driving key initiatives with cross functional leaders. May perform complex administrative duties in support of the executive and leadership teams in their roles, when requested, by taking over specific responsibilities or handling other day‑to‑day items.
• Recognized as subject matter expert and advanced individual contributor performing administrative duties with discretion in support of the CEO's success, prioritizing appropriately (i.e., manage the CEO's and senior leadership team members calendar, travel, conference calls, event schedule, draft letters, emails, expense reports, other correspondence, etc.).
• Has authority to lead and make recommendations to drive productivity and direction in meetings, tracking action items and assuming responsibility for completion of them.
• With limited supervision, lead the organization, agenda, integration planning and tracking for executive and Merger & Acquisition (M&A) cross functional team meetings.
• In accordance with company standards, drive the Quarterly Business Review (Q ) planning and execution, setting expectations that all milestones are defined and delivered, both prior and post Q .
• Maintain the Executive Leadership Calendar (weekly, monthly, quarterly and annually), connecting weekly with leaders on upcoming initiatives.
• Lead executive‑level operational processes in a fast‑paced cross‑functional environment, acting as a highly‑efficient and productive multitasker; remaining self‑motivated and flexible, setting the example for an intrapreneurial and…