Proposal Manager

Pos Ition Overview

The Proposal Manager, National Accounts is responsible for leading the strategy, development, and execution of high-quality, compliant, and competitive proposals in support of National Account opportunities. Reporting to the Senior Manager, National Accounts Bids & RFPs, this role serves as the primary owner of proposal content, messaging, and submission readiness for complex bids.

This position requires a strong blend of proposal writing expertise, project management, cross-functional coordination, and strategic thinking. The Proposal Manager ensures that all bid responses clearly articulate the organization’s value proposition while meeting customer requirements, deadlines, and quality standards.

• Proposal Development & Strategy:
  Lead end-to-end development of proposals, bids, RFPs, RFQs, and other solicitation responses for National Accounts.
• Content Ownership & Quality Control:
  Serve as the primary writer and content strategist for complex, high-value, or strategic bids; ensure all customer requirements, instructions, and submission guidelines are fully and accurately addressed; perform detailed compliance checks, content reviews, and final quality control to ensure accuracy, consistency, and professionalism; own and maintain proposal content libraries, templates, and standardized responses within the Loopio platform; continuously refine and improve proposal content based on win/loss feedback, customer insights, and evolving best practices.
• Project & Stakeholder Management:
  Manage multiple proposal timelines simultaneously, coordinating inputs from Sales, Pricing, Operations, Legal, and other stakeholders; facilitate kickoff meetings, establish proposal schedules, and track milestones to ensure on-time, complete submissions; act as the central point of accountability for proposal progress, risks, and deliverables; provide guidance to cross-functional contributors on content expectations, deadlines, and proposal standards.
• Process Improvement & Optimization:
  Recommend and implement improvements to proposal processes, tools, templates, and workflows to increase efficiency, quality, and scalability; support standardization of proposal methodologies and best practices across National Accounts; assist with training and enablement for sales or subject matter experts on proposal-related processes and tools as needed.
• Additional Responsibilities:
  Support special projects related to bids, RFP strategy, or National Accounts initiatives; perform other duties as assigned to support the growth and success of the National Accounts team.

Required Experience & Education

• Minimum of 5 years of experience in proposal writing, bid management, sales operations, or a related field.
• Bachelor’s degree preferred or equivalent combination of education and experience.

• Exceptional written and verbal communication skills with strong attention to detail.
• Proven ability to manage complex projects with multiple stakeholders and tight deadlines.
• Highly organized, self-directed, and capable of working independently.
• Strong analytical and problem-solving skills.
• Proficiency with proposal management tools (e.g., Loopio or similar platforms) preferred.