Procurement Specialist II

Notice:
Most postings are open for a limited time, depending upon the number of applications received. When the stated closing date is “Continuous”, please apply immediately. The position may close without notice.

Pay Grade:
Specialist 7

This position will be responsible for providing the procurement of goods and services while adhering to all purchasing rules and guidelines set forth by Wake Technical Community College, the Community College System, North Carolina Administrative Code, the North Carolina General Statutes, the Division of Purchase and Contract and the Department of Administration Purchasing and Policies Procedures. This position will also be responsible for the preparation of documentation for purchasing commodities and services for complex procurements in accordance with the State’s requirements for purchasing and contract management.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

• Determines appropriate acquisition procedure (order against existing State Contract, quote, bid, forward to State Purchase and Contract) based on nature of requisitioned item(s) and dollar amounts as authorized by State Law
• Responsible for obtaining required quotes, prepares and completes bid packages, prepares Request for Quotes (RFQ), Invitation for Bid (IFB), Request for Proposals (RFP) and Exception documentation accordingly
• Performs thorough evaluation of bid documentation through review of specifications, terms, price, and delivery according to any respective requests to ensure accuracy of an issued purchase order
• Posts and awards solicitation documents according to General Statutes 143 and 136, Administrative Code, and both DOA Purchase & Contract Procurement Manual and Wake Technical Community College’s Procurement Manual
• Maintains proper record keeping and documentation in accordance with State purchasing and contract management requirements
• Supports end users in the requisition process, conducts market research and monitors purchasing process to ensure College's compliance with the State’s purchasing and contract management requirements
• Reviews, audits and corrects authorized requisitions; determines the appropriate procurement procedure based on College, State and Federal regulations and policies; determines and defines procurement specifications, sources of supply and optimal pricing for commodities and services to satisfy business needs
• Performs and/or assists with audits of P-card transactions for completeness and accuracy, monitors the transactions to ensure College's compliance with State purchasing requirements
• Establishes and maintains a good working relationship with College employees of different levels, Management and Vendors including assistance to end users with documenting and processing vendor complaints and resolving disputes with vendors

• Demonstrated work experience of purchasing methods and procedures, contract management and working knowledge and application of General Statutes, Administrative Code, and State Term Contracts
• Demonstrated experience to create, edit, review solicitation documents to include facilitating award recommendations for Request For Quote (RFQ), Invitation For Bid (IFB), Request for Proposals (RFP) and other solicitation methods
• SAP experience in the review and execution of requisitions, purchase orders, and other procurement processes
• Experience organizing specifications, conduct research for data, reports, or special requirements as needed according to State and/or project requirements
• Demonstrated experience processing waivers of competition requests and conducting market research
• Excellent verbal and written communication skills and the demonstrated ability to provide prompt and courteous customer service to internal and external customers
• Able to comfortably work as part of a team, but also able to work autonomously

Associate’s Degree in related field and two years of purchasing experience or an equivalent combination of education and experience.

Bachelor's degree in related field and three years of State purchasing experience.

TBD

Entry level

Full-time

Purchasing and Supply Chain

Higher Education