Administrative Assistant

Raleigh, United States | Posted on 11/17/2025

• Salary $16-$20 /hour (based on experience)
• State/Province North Carolina
• Country United States

McCloskey Mechanical Contractors, Inc. is looking for an Administrative Assistant for the HVAC Service Department.

The following are requirements and daily tasks that will be performed by the right candidate:

• Mustbe able to multi-task, with little direction, set priorities, and bedetail-oriented and self-motivated.
• Support the Service Manager with data compilation reporting, Excel spreadsheets and statistical information.
• Have experience with Microsoft Office
• Maintain business continuity and flow of scheduled work.
• Write,edit, and proofread correspondence and documents.
• Worksas a team member on projects, assignments, and tasks.
• Workwith Contractors and Project Managers.
• Workwith Government Liaisons.
• Have exceptional ability to problem solve and make decisions independently and prioritize work flow.
• Remain calm and courteous when dealing with difficult situations involving customers and employees, solving issues, concerns and difficult situations.

• Applying for Permits and Scheduling Final Inspections; experience is a plus.
• Government Contract fulfillment and bidding process; experience is a plus.
• Demonstrate professional and interpersonal relationship skills.
• Reportto National Service Operations Coordinator.
• Scheduling and Dispatching of Service Technicians using the Foundation data base.
• Creating work orders, and working with Company Software for dispatching, creating invoices, etc.
• Demonstrate strong customer service problem solving skills and decision-making.
• Demonstrate skills showing initiative, personal responsibility, and accountability.
• Strong working knowledge of managing two-way communications.
• Abilityto handle multiple tasks simultaneously and maintain composure under pressure in a fast-paced environment while meeting deadlines.
• Demonstrate speed and accuracy in the completion of tasks.
• Maintaina "can do" attitude.
• A team player who contributes and works with others accomplishing results.