Office Administrator

Career Opportunities with McGill Associates, PA

Are you ready for new challenges and new opportunities?

McGill is a civil engineering firm fostering long‑term relationships with the communities that we serve in North Carolina, Tennessee, South Carolina, and Virginia since 1984. We pride ourselves on transforming the communities where we live and work and our employees are critical to our success. Compensation, benefits, and paid time off help our employees maintain a healthy work/life balance and we are proud to offer flexible and hybrid schedules, competitive salary and bonuses, and a generous benefit package.

• Responsible for day‑to‑day management of the office including phones, receiving visitors, mail, supplies, conference room coordination, vehicle registration and maintenance, schedules, etc.
• Ensure housekeeping/building maintenance issues are addressed in a timely manner.
• Provide clerical assistance to all office staff; may provide assistance for other offices.
• Register employees for conferences and seminars; make travel arrangements, as needed.
• Assist with accounting duties associated with office including entering various logs and coding A/P & Visa invoices.
• Assist Project Managers by setting up projects from contract documents, assisting in preparation of proposals letters and professional services agreements, coordinating meetings, project filing, reports.
• Assist in preparation of bidding documents and specifications.
• Maintain confidentiality of sensitive information
• Serves on Committees and Teams as requested by management.
• Participates in special projects and performs other duties as assigned.

• Bachelor’s degree and three years of administrative experience managing an office preferred.
• Knowledge of basic accounting principles required.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook required.
• Proficiency in Adobe Reader/Acrobat preferred.
• Must be able to effectively communicate verbally and in written correspondence.
• Experience reading and interpreting contracts a plus.
• Notary preferred.
• Valid North Carolina driver’s license.
• Competitive salary and performance bonuses
• Paid time off including vacation, sick leave, & holidays

McGill Associates is an Equal Opportunity Employer and participates in E‑Verify. We conduct pre‑employment drug screens and background, credit, and motor vehicle checks in accordance with federal and state statutes. We will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. All McGill Associate’s facilities comply with the American with Disabilities Act.

Persons with hearing and/or speech impairments may contact McGill Associates by dialing 711 to access the State Relay Service for TTY/TDD. Candidates with limited English proficiency may discuss employment opportunities with the help of an interpreter by calling .