Executive Assistant & Office Manager

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Born in Los Angeles but bred with a global perspective, G/FORE was conceptualized with a passion for modern design combined with a love of golf. Distinguished by our attention to detail, sophisticated ease, playful nature, youthful energy and sense of humor. We consistently strive to make a powerful and colourful impact on our favourite game. We take inspiration from art, architecture, modern design, and colourful narratives.

Our intent is to disrupt the industry without being disrespectful to the sport and its rich traditions.

This blended position provides executive support to the G/FORE Leadership Team while overseeing day-to-day office operations for the G/FORE Raleigh headquarters. The role's primary responsibilities are to serve as the central point of contact for executive assistant and office management needs, including maintenance, mail, supplies, event coordination, and general errands.

• Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations
• Handles day-to-day calendar management
• Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
• Communicates with C-suite level and high-profile individuals with strong confidentiality and discretion
• Handles confidential and sensitive information with care
• Prepares presentations as needed

• Welcomes visitors by greeting them in person or on the telephone and answering or referring inquiries
• Maintains security by following procedures and issuing visitor badges
• Documents and properly distributes all incoming mail and packages
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Organises completed employee orders/coordinates transfer to Raleigh/checks in and out of storage cabinets
• Maintains supplies by checking inventory levels, anticipating requirements, placing and expediting orders, verifying receipt, stocking items, and delivering supplies to work stations
• Manages general facility maintenance needs and serves as point person for overseeing vendors for housekeeping of office facilities
• Assists with event coordination for company outings, parties, meals, and events
• Partners with HR to maintain office policies as necessary
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Manages relationships with vendors and service providers, ensuring all deadlines and invoices are handled appropriately
• Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
• Works with donations of product with various charities

• Excellent organizational skills
• Proficiency with MS Office
• Good written and verbal communication and interpersonal skills
• Capability of following orders and completing the same in the assigned time
• Efficiently coordinates work with internal workers of the company
• Efficiently manages time and meets all deadlines
• Flexibility as challenges present themselves

• Bachelor’s or Associate’s degree, or equivalent, in any related field of study from an accredited institution
• 5+ years of experience in an administrative role
• Experience using Blue Cherry, a plus

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!