Administrative Assistant - Raleigh, NC

Overview

Mauldin & Jenkins is seeking an Administrative Assistant to help support our Raleigh office. We are looking for an enterprising team player who is committed to producing outstanding work that results in success for our Administrative Team and our Firm. As a growing office, our administrative needs will continue to evolve, providing numerous opportunities to advance your skills and knowledge. The successful candidate will be able to multitask in a deadline-driven environment while providing attention to detail and accuracy.

Strong organizational, time management, and communication skills are a necessity - along with sensitivity to confidential matters. The ideal candidate will be a self-starter with a strong work ethic and positive, can-do attitude. This is a great opportunity if you enjoy learning about business processes (not only how you do a task but also why you do it) and exploring new ways to add value to the Administrative Team and Firm.

• Word processing (type, edit, and format various letters, documents, financial statements, and proposals)
• Proofreading (letters, tax returns, and financial documents)
• Assembling, binding, and proofing tax returns
• Printing and binding reports and proposals
• Scan, monitor and manage client work papers (paper or electronic)
• Ordering office and copier/printer supplies, routinely check supplies in various areas and replenish as necessary
• Performing receptionist duties (greeting clients, answering phones, maintaining conference rooms, etc.)
• Coordinating meals for office staff
• Periodic errands to the post office, Fed Ex, or bank
• Managing incoming/outgoing mail/deliveries
• Email confidential information to clients or banks as requested
• Prepare and/or proof individual and corporate tax engagement letters, along with other types of correspondence to IRS and various tax authorities
• E-file returns and coordinate receipt of authorization forms
• Additional tasks as needed

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Proficiency with Adobe Acrobat (creating and editing PDF files)
• Proficiency with Google (Gmail, Docs, Sheets, Calendar)
• Proficiency in English language usage, spelling, and grammar for proofreading
• Willingness and ability to learn other proprietary software
• Knowledge and skills to manage projects, organize, prioritize, and meet deadlines, and ensure appropriate follow-up and closure, in a fast-paced and deadline-driven environment
• Flexibility and ability to adapt to changes in demands, expectations, and/or deadlines, work well in a team environment
• Attention to detail and accuracy
• Ability to maintain confidentiality and discretion

This position requires excellent interpersonal skills and the ability to adjust and work with all levels of personnel. The Raleigh office hours are 8:00am - 5:00pm, Monday through Friday. Additional hours may be needed during busy seasons (overtime eligible).