Legal Administrative Assistant

Litigation Legal Administrative Assistant (Civil Defense)

Schedule: Fully Onsite with potential hybrid flexibility after 90 days

Compensation: $46,000 - $53,000 annually (DOE)

Employment Type: Full-Time, Direct-Hire

LHH Recruitment Solutions is recruiting for a busy defense practice supporting multiple attorneys in civil litigation defense matters. This role is hands‑on, high‑volume, and office‑based, requiring strong command of NC and federal e‑filing procedures, proactive calendar management, and excellent document production skills in a fast‑paced setting.

• E‑Filing & Docketing: File through the NC Courts e‑Portal and federal CM/ECF/PACER; manage docketing, including service lists, notices, and confirmations.
• Calendaring & Coordination: Maintain multiple attorney calendars; schedule and track hearings, depositions, mediations, client meetings, and deadlines.
• Document Production: Draft, format, and proof correspondence, pleadings, discovery, and routine motions; assemble exhibits; prepare deposition and hearing packets.
• Case/File Management: Organize and maintain electronic and physical files; ensure records, orders, and correspondence are complete, searchable, and current.
• Records Handling: Request, receive, and organize medical and billing records; prepare basic indices/summaries and update matter chronologies.
• Trial Support: Assist with pretrial deadlines, exhibit lists, witness coordination, trial notebooks, court service providers, and logistics.
• Billing & Admin: Enter and review attorney time; assist with prebills; handle mail, travel arrangements, expense reimbursements, event planning, and other general administrative tasks.

• 2+ years of recent and tenured US law‑firm experience supporting complex civil litigation defense attorneys in NC, ideally in insurance defense, labor & employment defense, or municipality defense litigation.
• Proven North Carolina e‑filing experience and federal PACER/CM/ECF filing experience.
• Typing speed of 60 WPM (minimum), with strong formatting and proofreading skills.
• Proficiency with Microsoft Word and Outlook, Adobe PDF tools, and case management software (billing/time entry familiarity required).
• Solid organization, follow‑through, and the ability to manage competing deadlines with minimal oversight.
• Professional communication skills for frequent contact with clients, experts, court personnel, and opposing counsel.
• Exposure to medical terminology and electronic medical records.
• Experience supporting depositions, mediations, and trial teams end‑to‑end.
• Fully onsite in Raleigh (27607) with consistent and reliable in‑office collaboration and access to confidential files. Hybrid flexibility may be permitted after 90 days of successful onboarding.

Pay Details: $46,000.00 to $53,000.00 per year

Search managed by: Holly Hilderhoff

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:
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