Executive Assistant

Overview

Note:

Catapult is partnering with our client to identify an exceptional Executive Assistant to join their team.

Location:

Raleigh, North Carolina.

Are you a strategic, detail-oriented professional who thrives in a fast-paced environment and loves being the right hand to top leadership? If you excel at anticipating needs, managing complex schedules, and ensuring seamless operations at the executive level, this role is for you. As Executive Assistant, you will work directly with the CEO and collaborate with senior leadership to keep the organization running smoothly.

This is a high-impact position where you will handle confidential information, coordinate critical meetings, and serve as a trusted partner to the executive team.

• Work closely with the CEO to understand Company priorities, align the executive team, and ensure timely completion of strategic commitments and projects
• Manage the CEO's calendar, schedule meetings, and coordinate logistics for Board and leadership sessions
• Prepare agendas, take detailed meeting notes, and draft follow-up reports
• Handle confidential correspondence and communications with professionalism
• Organize Company events, functions, and executive travel arrangements
• Prepare expense reports and assist with budget tracking
• Maintain organizational charts, calendars, and internal portals
• Prepare or edit critical correspondence, corporate minutes, and other executive-level documents
• Manage vendor relationships and office supply accounts to optimize costs
• Support HR initiatives, employee appreciation events, and award nominations
• Oversee the Company's travel program and credit card reconciliation and reporting
• Coordinate registration, hotel, and travel for industry conventions and trade shows

• Education: Bachelor's degree preferred
• Experience: 5+ years supporting senior executives or in a high-level administrative role
• Skills: Advanced proficiency in MS Office Suite
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency in basic accounting
• Ability to handle sensitive information with discretion
• Strong interpersonal skills, big-picture thinking, and problem-solving ability
• Proactive, resourceful professional who thrives under pressure and values integrity

• Team-Oriented: Works collaboratively, earns trust, and builds strong relationships
• Communication: Open, honest, and clear; actively listens and keeps stakeholders informed
• Values-Driven: Demonstrates integrity, service, and commitment to Company vision
• Customer Focus: Treats internal and external partners as valued stakeholders
• Adaptability: Handles shifting priorities with professionalism and calm under pressure

• Competitive salary
• Comprehensive health, dental, and vision insurance
• Paid time off and holidays
• Disability Insurance
• 401K Savings Plan
• Employee Recognition Program
• Great culture with a collaborative, values-driven work environment
• Minimal travel required

Salary: $67,000 - $72,000 per year